Below
is a list of links to Business Affairs forms, manuals, and other
documents, most of which can be filled-in online, but must be printed
and signed before forwarding for processing. All of these items
are sorted in alphabetical order by department and type. Please
remember to read the instructions on the form(s) before submitting
for processing. If you have trouble opening
or using any of the items on this page, make sure you have the latest
version of Adobe® Acrobat® Reader®
installed on your computer.
Click here
to download the installation file from
the Adobe web site. If you continue to have trouble after
installing, please contact Carmen Ojeda at 7-2214.
ACCOUNTS PAYABLE
FORMS
Agreement
for Services
Addendum to Agreement for Services
Batch
Transmittal of Checks, Money Orders & Registration Forms Submitted
for Processing
Candidate
Travel Reimbursement Request
Cash
Remittance Report
Lost
Receipt Report
MDC
Travel Advance and Expenses for Student Services Monies Form
Monthly
Mileage Reimbursement Form
Petty
Cash Voucher
DOCUMENTS MDC
Tax Exemption Certificate 3 1/2010)
BUDGET
FORMS
Auxiliary
Services (Fund 3) Budget Request Form
Baccalaureate Enrollment/Performance Projections
Budget
Reallocation Form
Budget
Reduction Scenario Form
Facilities Revenue Request
Mandatory
Budget Increase Request Form - Campus/District Area Specific
Position
Information Form
BUSINESS AFFAIRS (GENERAL)
FOR MS
MDC
Cash Collection Approval Form
Payroll
Timesheet/Calculator
(This form is not supported. It is a tool offered to assist in keeping
track of hourly staff time. Use at your own discretion. Please follow
College Procedures 2651 , 2652 ,
and 3571 when reporting Time & Attendance
in Odyssey.)
Personnel/Payroll
- Employee Information Form
DOCUMENTS
Business
Affairs Reporting Structure/ Organization Chart
Management
Representation Letter
MDC
Annual Financial Report 2010-2011
MDC
Annual Financial Report 2009-2010
MDC
Annual Financial Report 2008 -2009
MDC
Annual Financial Report 2007-2008
MDC
Annual Financial Report 2006-2007
MDC
Annual Financial Report 2005 -2006
MDC
Annual Financial Report 2004-2005
MDC
Annual Financial Report 2003-2004
MDC
End of Fiscal Year 2012-13 Closing Dates
MDC Institutional Effectiveness - Business Affairs Annual Report 2009-2010
MDC Institutional Effectiveness - Financial Aid Annual Report 2010-2011
MDC Institutional Effectiveness - Financial Aid Annual Report 2009-2010
MDC Institutional Effectiveness - Financial Aid Annual Report 2008 -2009
MDC Non-Profit Status Letter
MDC Strategic Goals & Objectives 2010 - 2015
SACS
Tables - General Rev. & Fund Balance Trends, Position Budget Trends,
& Rev. Trends
W-9
Request for Taxpayer Identification Number and Certification (Signature page only .) (Please note: the form we are providing here includes MDC tax information which might be requested by some vendors. If you are in need of a blank W-9, please visit www.irs.gov Thank you.)
ODYSSEY
FORMS
Access Request Form
Approval
Request Form
Chart
of Accounts Modification Form
ODYSSEY
Receiving Form
Special Fee Expenses Worksheet
MANUALS
General
Ledger Code Book
General Ledger Code - Quick R eference Guide
ODYSSEY
MANUALS
(Linux)
Odyssey Manual (Linux ) - Section
1 - Getting Started (Rev. 11/30/09)
Odyssey Manual (Linux ) - Section
2 - Approvals (Rev. 11/30/ 09)
Odyssey Manual (Linux) - Section
3 - Purchasing (Rev. 11/30/09)
Odyssey Manual (Linux ) - Section
4 - Accounts Payable (Revised 11/30/09)
Odyssey Manual (Linux ) - Section
5 - Budget (Rev. 11/30/ 09)
Odyssey Manual (Linux ) - Section
6 - Payroll (Rev. 12/4/09)
ODYSSEY WEB
MANUALS& TRAINING
MATERIALS
Odyssey Manual (Web) - Document Approval & Inquiry
Odyssey Manual (Web) - Security Logon & Main Screen Overview
Odyssey Manual (Web) - Create a Disbursement Request
Odyssey Manual (Web) - Create a Department Requisition
Odyssey Manual (Web) - Purchasing Card System
Odyssey Roadshow Presentation (Web) - Budget
Odyssey Roadshow Presentation (Web) - Disbursement Requests
Odyssey Roadshow Presentation (Web) - Document Approval
Odyssey Roadshow Presentation (Web) - Document Inquiry
Odyssey Roadshow Presentation (Web) - Purchasing Card
PAYROLL
DOCUMENTS
Instructions for Electronic W2
For MDC Payroll Schedules, please click here.
FORMS Overtime Approval Form (Maintined by Human Resources)
PROPERTY
MANAGEMENT
FORMS
Items
to be Surveyed List
ODYSSEY
Receiving Form
Property
Control Decal Request for Donated Items
Property
Control Decal Request for Purchases Made Using Credit Card
Property
Control Decal Request for Purchases Made via Disbursement Request
Records
Disposition Document DRRD-99
Records
Retrieval Form
Survey
Request, Report, and Expenditure
Transfer
of Property / Temporary Custody
LINK S Total Recall Asset Tracking
PURCHASING
FORMS Airline
Ticket Release Form
Purchasing
Card - Change of Approver Form
Purchasing
Card - Data Entry Personnel Access Form
Purchasing
Card - Missing Receipt Report
Purchasing
Card - Request Form
Request
for Annual Requirement
Return
of Cancelled Purchasing Card form
MANUALS Purchasing
Card - Procedure Manual
Purchasing
Card - System User Manual
Vendor Modification - Notice of New Process for Vendor Modification
STUDENT FINANCIAL SERVICES
FORMS
Contract/Authorization
for Payment of Student Fees by Agency
MCO
05/15/2013 11:57
= Adobe Acrobat (PDF) 
= Microsoft Excel (XLS) 
=Microsoft Word (DOC) 
=Link