Below
is a list of links to Business Affairs forms, manuals, and other
documents, most of which can be filled-in online, but must be printed
and signed before forwarding for processing. All of these items
are sorted in alphabetical order by department and type. Please
remember to read the instructions on the form(s) before submitting
for processing. If you have trouble opening
or using any of the items on this page, make sure you have the latest
version of Adobe® Acrobat®Reader®
installed on your computer.
Click here
to download the installation file from
the Adobe web site. If you continue to have trouble after
installing, please contact Carmen Ojeda at 7-2214. |
= Adobe Acrobat (PDF) 
= Microsoft Excel (XLS) 
=Microsoft Word (DOC) 
=Link |
|
ACCOUNTS PAYABLE |
|
FORMS |
Agreement
for Services |
| Addendum to Agreement for Services |
| Batch
Transmittal of Checks, Money Orders & Registration Forms Submitted
for Processing |
| Candidate
Travel Reimbursement Request |
| Cash
Remittance Report |
| Lost
Receipt Report |
| MDC
Travel Advance and Expenses for Student Services Monies Form |
| Monthly
Mileage Reimbursement Form |
| Petty
Cash Voucher |
| DOCUMENTS |
MDC
Tax Exemption Certificate
(Effective 7/31/2010) |
|
BUDGET |
FORMS |
Auxiliary
Services (Fund 3) Budget Request Form |
| Baccalaureate Enrollment/Performance Projections |
| Budget
Reallocation Form |
| Budget
Reduction Scenario Form |
| Facilities Revenue Request |
| Mandatory
Budget Increase Request Form - Campus/District Area Specific |
| Position
Information Form |
|
BUSINESS AFFAIRS (GENERAL) |
|
DOCUMENTS |
MDC
Annual Financial Report 2010-2011 |
| MDC
Annual Financial Report 2009-2010 |
| MDC
Annual Financial Report 2008-2009 |
| MDC
Annual Financial Report 2007-2008 |
| MDC
Annual Financial Report 2006-2007 |
| MDC
Annual Financial Report 2005-2006 |
| MDC
Annual Financial Report 2004-2005 |
| MDC
Annual Financial Report 2003-2004 |
| MDC
Institutional Effectiveness - Business Affairs Annual Report 2009-2010 |
| MDC Institutional Effectiveness - Financial Aid Annual Report 2010-2011 |
| MDC Institutional Effectiveness - Financial Aid Annual Report 2009-2010 |
| MDC Institutional Effectiveness - Financial Aid Annual Report 2008-2009 |
| MDC Non-Profit Status Letter |
| Business
Affairs Reporting Structure/Organization Chart |
| Management
Representation Letter |
| Payroll
Timesheet/Calculator
(This form is not supported. It is a tool offered to assist in keeping
track of hourly staff time. Use at your own discretion. Please follow
College Procedures 2651, 2652,
and 3571 when reporting Time & Attendance
in Odyssey.) |
| Personnel/Payroll
- Employee Information Form |
| SACS
Tables - General Rev. & Fund Balance Trends, Position Budget Trends,
& Rev. Trends |
| W-9
Request for Taxpayer Identification Number and Certification
(Please note: the form we are providing here includes MDC tax information which might be requested by some vendors. If you are in need of a blank W-9, please visit www.irs.gov Thank you.) |
|
ODYSSEY |
| FORMS |
Access Request Form |
| Approval
Request Form |
| Chart
of Accounts Modification Form |
| ODYSSEY
Receiving Form |
| Special Fees - Step-by-Step Instructions |
| Special Fee Expenses Worksheet |
MANUALS
|
General
Ledger Code Book |
| General
Ledger Code - Quick Reference Guide |
| ODYSSEY
MAINFRAME
MANUALS |
Odyssey Manual (Mainframe) - Section
1 - Getting Started (Rev. 11/30/09) |
| Odyssey Manual (Mainframe) - Section
2 - Approvals (Rev. 11/30/09) |
| Odyssey Manual (Mainframe) - Section
3 - Purchasing (Rev. 11/30/09) |
| Odyssey Manual (Mainframe) - Section
4 - Accounts Payable (Revised 11/30/09) |
| Odyssey Manual (Mainframe) - Section
5 - Budget (Rev. 11/30/09) |
| Odyssey Manual (Mainframe) - Section
6 - Payroll (Rev. 12/4/09) |
| ODYSSEY WEB
MANUALS& TRAINING
MATERIALS |
Odyssey Manual (Web) - Instructions for Electronic W2  |
| Odyssey Manual (Web) - Document Approval & Inquiry |
| Odyssey Manual (Web) - Security Logon & Main Screen Overview |
| Odyssey Manual (Web) - Create a Disbursement Request |
| Odyssey Manual (Web) - Create a Department Requisition |
| Odyssey Manual (Web) - Purchasing Card System |
| Odyssey Roadshow Presentation (Web) - Budget |
| Odyssey Roadshow Presentation (Web) - Disbursement Requests |
| Odyssey Roadshow Presentation (Web) - Document Approval |
| Odyssey Roadshow Presentation (Web) - Document Inquiry |
| Odyssey Roadshow Presentation (Web) - Purchasing Card |
|
PAYROLL |
| DOCUMENTS
|
For MDC Payroll Schedules, please click here. |
PROPERTY
MANAGEMENT |
| FORMS
|
Items
to be Surveyed List |
| ODYSSEY
Receiving Form |
| Property
Control Decal Request for Donations |
| Property
Control Decal Request for Purchases Made Using Credit Card |
| Property
Control Decal Request for Purchases Made via Disbursement Request
|
| Records
Disposition Document DRRD-99 |
| Records
Retrieval Form |
| Survey
Request, Report, and Expenditure |
| Transfer
of Property / Temporary Custody |
| LINKS |
Total Recall Asset Tracking |
PURCHASING |
| FORMS |
Airline
Ticket Release Form |
| Purchasing
Card - Change of Approver Form |
| Purchasing
Card - Data Entry Personnel Access Form |
| Purchasing
Card - Missing Receipt Report |
| Purchasing
Card - Request Form |
| Request
for Annual Requirement |
| Return
of Cancelled Purchasing Card form |
| Vendor
Modification Form |
| MANUALS |
Purchasing
Card - Procedure Manual |
| Purchasing
Card - System User Manual |
STUDENT FINANCIAL SERVICES |
|
FORMS |
Contract/Authorization
for Payment of Student Fees by Agency |
| |
|
MCO
02/06/2012 13:49
|
