M E M O R A N D U M
TO: All Department Managers
FROM: College Training and Development
SUBJECT: ODYSSEY TRAINING SESSIONS IN:
FINANCE SYSTEM
TIME AND ATTENDANCE
Training sessions on the Odyssey Finance
System and the Odyssey Time and Attendance will be held for department preparers
and authorizers who are new in their roles. The Odyssey Finance System training
and the Time and Attendance training will occur on a monthly basis. This can only happen, however, if
supervisors notify CT&D which individuals need the training.
Who needs training? For training in the Finance System, it’s anyone who prepares or authorizes department requisitions, disbursement requests or budget transfers. For training in Time and Attendance it’s anyone who prepares or approves payrolls.
Finance training will now be one full day of training and Time and Attendance will be scheduled for 1/2 day. Finance training will typically be scheduled on the 2nd Friday of the month; Time and Attendance will usually be scheduled on the 4th Friday. There will be an occasional deviation from this pattern because of holidays or campus/college conflicts. See schedule below.
Before individuals can participate in either training, they must have a College security RACF User ID. To get an application form for the ID, go to the web at http://www.mdc.edu/it or call Ed Gomez at 7-2300. It is the responsibility of the individual to obtain a RACF User ID.
Workshops are scheduled as follows:
| Finance System | Time | Campus/Room |
| Friday, July 12, 2002 | 8 am - 4:30 pm | Kendall - 6356 |
| Friday, August 9, 2002 | 8 am - 4:30 pm | North - Room 2260 |
| Friday, Sept 13, 2002 | 8 am - 4:30 pm | InterAmerican - Room 1217-3 |
| Friday, Oct. 11 2002 | 8 am - 4:30 pm | Wolfson Room - 2302 |
| Friday, Nov. 8, 2002 | 8 am - 4:30 pm | Medical Room - 2301 |
| Friday, Dec. 6, 2002 | 8 am - 4:30 pm | Homestead Room - B130 |
| Friday, Jan. 17, 2003 | 8 am - 4:30 pm | Kendall Room - 6356 |
| Friday, Feb. 7, 2003 | 8 am - 4:30 pm | North - Room 2260 |
| Friday, Mar. 14, 2003 | 8 am - 4:30 pm | InterAmerican - Room 1217-3 |
| Friday, April 11, 2003 | 8 am - 4:30 pm | Wolfson - Room 2302 |
| Friday, May 16, 2003 | 8 am - 4:30 pm | Medical - Room 2301 |
| Friday, June 6, 2003 | 8 am - 4:30 pm | Homestead - Room B130 |
| Time and Attendance | Time | Location |
| Friday, July 26, 2002 | 8 am to noon | Kendall - Room 6356 |
| Friday, Aug. 23, 2002 | 8 am to noon | North - Room 2260 |
| Friday, Sept. 27, 2002 | 8 am to noon | InterAmerican - Room 1217-3 |
| Friday, Oct. 25, 2002 | 8 am to noon | Wolfson Room - 2302 |
| Friday, Nov. 22, 2002 | 8 am to noon | Medical Room - 2301 |
| Friday, Dec. 13, 2002 | 8 am to noon | Homestead Room - B130 |
| Friday, Jan. 31, 2003 | 8 am to noon | Kendall Room - 6356 |
| Friday, Feb. 21, 2003 | 8 am to noon | North - Room 2260 |
| Friday, Mar. 28, 2003 | 8 am to noon | InterAmerican - Room 1217-3 |
| Friday, April 25, 2003 | 8 am to noon | Wolfson - Room 2302 |
| Friday, May 30, 2003 | 8 am to noon | Medical - Room 2301 |
| Friday, June 20, 2003 | 8 am to noon | Homestead - Room B130 |
Registration
To register individuals for training, fax this sheet to CT&D at (305) 237-0958 at least one week prior to a scheduled workshop. (There is no on-line registration for these sessions.)
Circle workshop(s) that will be attended.
Name________________________________ Preparer ( ) Authorizer ( )
Campus_____________________ Dept.__________________________ Phone_____________
RACF ID number__________________ For training, list one valid Qual1_________________________
For Preparers list Authorizer’s Name________________________Authorizer’s Phone_________________