Staff Accrued Leave (PSAL)
(Available to Professional Exempt Contractual employees
only, refer to College Procedure 2831 (III, I)
Professional Staff Accrued
Leave (PSAL) is accrued on a monthly basis for administrative/contractual
employees. The maximum number of hours that can be accrued each fiscal year
is 75 hours (10 days) and leave is accrued at the rate of 6.25 hours per
PSAL is accrued in the same
manner as sick leave and vacation leave. To accrue leave in any month, a
person must be in a payable status a major portion of the month. A major
portion of a month is defined as 11 workdays.
Your PSAL balance will be
reflected on your paycheck stub under the time type "PSAL". Any errors,
omissions or changes must be reported to the employee's department
supervisor within ninety (90)days of the occurrence.
The College will not be
responsible for discrepancies not reported within ninety (90)days of
the occurrence. In the resolution of any discrepancy, the official records
of the College shall prevail.
Employees may not accrue
more than 225 hours (30 days) in their PSAL "bank". This means that once you
accrue 225 hours of leave, you cannot accrue additional hours. You will have
to use some leave or convert leave to cash (when this option is available
once a year)in order to accrue additional leave.
You may apply for leave just
as you would apply for vacation leave. Complete a departmental leave form
for the desired leave period and submit it to your immediate supervisor for
approval. Leave should be scheduled at a time, which is not disruptive to
the operation of your department. Leave must be applied for in advance and
is subject to the approval of your supervisor based on program needs. Leave
must be reported in Odyssey Time and Attendance and your leave form will be
maintained in the department.
Subject to availability of funds, each April the Division of Human
Resources may notify PEC employees via email.
employees of the Cash Option Election Period. During that period, you will
indicate whether you want cash up to 75 hours (10 days) of accrued leave.
You can designate any number of your accrued PSAL hours to be converted to
cash, but never any more than 75 hours of leave.
If you fail to respond to
the announcement of the Cash Option Period, the Human Resource Office will
irrevocably default your status for that fiscal year to accrued leave. You
will not be able to convert leave to cash in that fiscal year.
If you elect to take the
cash and change your mind before payment is made, you will be allowed to
revert back to accrued leave status. However, if you elect to take leave you
will not be permitted to revert back to the cash option. The cash option may
only be elected during the Cash Option Election Period, since budget
decisions for the next fiscal year will also be made at that time.
If you terminate your
employment, you will be paid for leave accrued during the fiscal year in
which you terminate your employment only.
The management of your leave
days is ultimately your personal responsibility. In order to receive the
benefit of days accrued in preceding fiscal years, you will need to schedule
time off prior to your termination date through your immediate supervisor.
Days not scheduled for payment or leave will be lost.
Leave cannot be taken in
advance of accruals. You will accrue PSAL while on vacation or sick leave.
State Board of Community College Rule 6A-14.442 prohibits the accrual of
leave time while on Professional Development Leave or Terminal Leaves.
The PSAL Cash Option payment
will be subject to Withholding, Social Security and Medicare taxes, unless
by the date it is paid you have already reached the Social Security and or
Medicare tax maximum for the calendar year in which payment is made.
Withholding tax will be based on the IRS lump sum percentage method of
computation. Florida Retirement System Rules does include salary additive
payments such as the Accrued Leave Cash Option in the FRS contribution.
Employees who are retiring or separating from employment, who have
accumulated at least $1,000 of accrued leave "Special Pay" (sick leave pay,
annual leave/vacation pay and PSAL pay) will have their accrued leave paid
in a Tax-Advantaged manner. Accumulated "special pay" will be placed into
the BENCOR National Plan and you will permanently save up to 7.65% in Social
Security taxes on your accrued leave payout.
Questions regarding the Professional Staff Accrued Leave program should be
directed to the Benefits Department @ Ext. 72010.