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Tuition Reimbursement Information & Guidelines

The Tuition Reimbursement program is a benefit available to all full-time MDC employees. The primary objective is to encourage employees to complete a degree. Employees must enroll in accredited institutions in credit courses that relate to their current position or promotional opportunities, or that help them further their professional development.

The deadlines for submitting a Tuition reimbursement form are as follows:



Dates (approximations)

Applications Deadlines (*)

Grades Due to HR for Reimbursement

Fall 2015-1

August 24, 2015 – December 19, 2015

September 30, 2015

January 27, 2016

Spring 2015-2

January 5, 2016 – April 30, 2016

February 10, 2016

June 1, 2016

Summer 2015-3 (A)

May 9, 2016– June 17, 2016

June 8, 2016

August 31, 2016

Summer 2015-4 (B)

June 20, 2016 – July 29, 2016

July 20, 2016

August 31, 2016

(*) Please note that you must submit your approved tuition reimbursement Application to HR by the published  deadline

The employee must submit the following to Human Resources:

  1. A completed Tuition Reimbursement form to Human Resources, Benefits Department, Kendall Campus (see deadlines above)
  2. An official grade report with official seal or transcript showing successful completion of the course along with the approved application to Human Resources according to the above schedule.
  3. Reimbursement will not be made for courses offered by MDC or courses paid by grants or scholarships

Reimbursement will be made only for courses completed at regionally accredited institutions of higher education (Instructional and non-instructional employees) or State or county approved training sites or vocational training centers (non-instructional employees only). The amount of reimbursement is limited to the approved College rates not to exceed actual tuition.

Non-Instructional course load is limited to eight (8) semester credits per MDC term (Fall, Spring, Summer A/B combined).

Instructional course load is limited to a maximum of 24 credits per academic year, except for persons on personal leave for educational purposes.

Your application will be reviewed and returned to you indicating if eligibility criteria are met

You must advise the Human Resources, Benefits Department office at if changes in your course schedule occur after your application has been approved.

Tuition reimbursement for graduate level courses is excluded from wages up to the federal limits for educational assistance.

Tuition Reimbursement for undergraduate level courses is treated as a non-taxable benefit. Congress will re-examine the financing of this provision and may or may not extend tuition reimbursement as a non-taxable benefit.

Please contact the Benefits Department at if you have any questions about the Tuition Reimbursement Program.
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