1. REQUEST FOR PERSONNEL ACTION PACKET SHOULD INCLUDE THE FOLLOWING: 

1. New Hire

• Online application form - fully completed
• Resume optional
• SACS Review Form for Full-time and Part-time faculty, with transcripts attached, completed, and signed by Academic Dean
• Official transcripts from ALL Colleges and/or Universities attended or 2 letters of competency (for specialized areas not requiring a degree, but where a certificate may be granted, i.e. Correction Officers, Firefighters) (see item #7). All Colleges must be accredited by a regionally accredited institution or a foreign equivalent university 
• Foreign transcripts: New employees must submit an official transcript with an original or a notarized copy of a certified translation and evaluation from a designated NACES (National Association of Credential Evaluation Services) list of evaluators. The evaluation must be a course-by-course translation in the English language
• Three (3) current letters of work-related reference of which 2 must be from prior supervisors; fax and email are acceptable (Reference Verification form). NOTE: No personal letters of reference will be accepted.
• Resident card or On-Campus work permit and I-20, if applicable 
• FT-PT  Salary as approved by HR
• Start Date - If temporary position, must include end date
• Direct deposit form
• Social Security form, completed along with copy of social security card

2. Promotion

Official transcript/s from Colleges/Universities attended (same as above, if it is not already in the employee's file)

2.  ALL FULL-TIME REQUESTS FOR PERSONNEL ACTION MUST BE SIGNED AS FOLLOWS: 

• Signature from originating department
• Signature from Dean/Division Director/School Director (as appropriate)
• Signature from Campus President/District Area Head or designee

(Part-time Requests for Personnel Actions - require two of the above signatures)

3. TIMELY PROCESSING OF REQUESTS FOR PERSONNEL ACTION:
To ensure prompt action, please verify the following information in Section A, B, C, D, & E of the Request for Personnel Action.
To ensure timely processing of Requests for Personnel Action, please refer to MDC's annual Request for Personnel Action deadline schedule. 

4.  RESTRICTED (Fund 2) REQUESTS FOR PERSONNEL ACTION:

• For new grants (Fund 2), attach a copy of the approved Account Assignment Document verifying funding, account #, and grant dates (See Finance Procedure #3092).
• In case of an existing grant, indicate name of previous employee and social security number in Section F of the Request for Personnel Action.
• Grant (Fund 2) accounts will be verified with Special Accounts Management Department

 5.   INCOMPLETE FILE STATUS:

• ALL employee(s) terminated due to an incomplete file are not eligible for rehire until the individual's file has been completed. A Request for Personnel Action received to rehire an employee with an incomplete file will be returned to the originating department.  After completion of the employee's file, the department may re-submit the original Request for Personnel Action for processing.

6. GUIDELINES FOR PREPARATION OF LETTERS OF COMPETENCY:
A Letter of professional competency should certify and consist of the following:

• A written letter/statement by a manager serving in a supervisory role over the individual 
• Prepared on employer's letterhead
• Addressed to Miami Dade College
• Be an original document
• Attest in a specific and detailed manner as to the individual's skill level and competency in field
• Contain dates of employment and relationship of writer to individual

When letters of competency are required, they must be accompanied by standard reference forms/letters. Reference letters and reference forms are general in nature. They address reliability, dependability, punctuality, attendance, character, skills and ability.

7. REQUEST FOR TASK ASSIGNMENTS-RPA MUST INCLUDE:  (This applies only to the Professional (PEC), Instructional (J1) and Staff (PENC) pay calendars identified in the salary schedules as "Exempt" FLSA status (not eligible for overtime compensation). Employees on the Classified (SNE) pay calendar (non-exempt) are not eligible for task assignment, and must be paid at the overtime rate for hours greater than 40.
The following information must be recorded in the comment section of the RPA:

• Start and end date of Task Assignment* (period of time must be within current fiscal year)
• Total points awarded for Task Assignment
• Brief Summary of Task Assignment*
• Must follow signature process described under Item #2*
• Task points are limited to a maximum of 45 points or $4,500 per Academic Year; Professional Positions, Levels 18-25, are not eligible for Task Assignment