Following is a recap of the general processing for instructional course records/tasks and overload/part-time payments within the ASTRA faculty assignment and tracking system:

• Full-time faculty select courses; department chairpersons assign courses to adjuncts
• Departments enter course/task assignments each term
• Managers review on-line reports to ensure courses are assigned and faculty are RPA'd
• Available on-line reports are displayed as follows:
• Instructor Course Assignments
• Employee Job Assignments (RPAs)
• Unassigned courses by Qual
• Cancelled courses
• Missing/no RPA
• Assignments by Qual or Reference #
• P-T point distribution
• Other printed reports include, but not limited to:
• Data Entry Sheets
• Short-load and undesignated overload report
• Unassigned courses
• Instructors (assigned to) cancelled courses
• Instructors with 30+ overload points
• Administrative task points with 40+
• Administrative task detail report
• Payment discrepancies
• Reports for distribution to faculty:
  • Faculty Assignment Summary
  • Notice of Assignment (for adjuncts)
• ASTRA will programmatically distribute overload and/or part-time payments based on the beginning and end date of each course. See attached document for examples of “points to pay”. Late data entry will result in a “catch up” payment for the next check date.
• ASTRA Time and Attendance roster creation is based on 25 check dates (pay schedule online).
• Managers can view on-line report for those faculty “scheduled to be paid” (based on check date).
• Check date with final deadline dates are displayed on this screen.
• Final rosters are produced for department review and approval.
• Points to be paid (or banked) will appear on roster.
• Departments must enter any absent or substitute hours on the appropriate payroll authorization dates
• Changes made after roster is created will be reflected on next check date roster
• Department may void payment when authorizing roster , if information that appears is inaccurate
• ASTRA Time and Attendance screen based on published deadlines.
• Department prepares and approves the roster in ASTRA.
• Hours to be paid are passed over to Odyssey for actual processing of payment.

Each campus has an ASTRA Coordinator to oversee the faculty assignment process.

PRS:10/11/07
H:\ASTRA\Managers Guide to ASTRA Processing