Supervisor Guidelines for Long Distance Call Detail Reports
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Call Detail Reports for each Campus and District areas will be sent to the Campus
Deans for Administration, the Foundation and Vice Provosts or their designees
for distribution to departments once a month.
Each employee with long distance telephone service should review his/her Call
Detail Report (CDR) to verify that calls and faxes on the report are related to
College business. All long distance calls must be logged on the Departmental
Long Distance Call and Fax Log. The report should then be signed by the
employee and returned to his/her supervisor or designee within thirty (30) days of
Long distance calls and faxes of a personal nature can only be made from the
College telephone system in the case of an emergency. The College must be
reimbursed for each long distance personal emergency call or fax. Employees
who make personal long distance calls or faxes using College long distance
service must submit a Personal Long Distance Call and Fax Remittance Form with a check or money order, payable to Miami Dade College, along
with the relevant page(s) of the CDR. Each personal call should be marked "P" in
the left margin of the CDR page adjacent to the call information. The Form and
CDR page(s) should be sent to: Network & Telecommunications Services,
Kendall Campus, Room 9158.
All long distance calls and faxes not authorized by you must be reported to
Network &Telecommunications Services using the Unauthorized Call and Fax
Report Form. A copy of the relevant CDR page(s) marked with a "U" in the left
margin of the CDR page adjacent to the call information should accompany this
Form. This form requires the signature of the supervisor and should be sent to:
Network & Telecommunications Services,
Kendall Campus, Room 9158.
The MDC Departmental Long Distance Call and Fax Log is available to
facilitate record keeping.
Departments are responsible for storing signed CDR reports and long distance
logs for their area and furnishing them upon request for State and local auditors.
These reports and logs are required to be stored for a period of three (3) years.
Please call Network and Telecommunication Services at 7-0033 if you have any
questions or concerns.
Use of Long Distance Telephone Services
- Only authorized
long-distance calls (i.e., those related to College business) allowed.
- In the case of
a personal emergency, the caller must reimburse the College.
distance calls and faxes that you have not authorized must be reported
to Network and Telecommunications Services.
- Third party calls
may not be placed from or billed to a College telephone.
- Collect calls
may not be accepted