Administrative Services
Frequently Asked Questions
Choose the heading of an area to see the FAQs.

Campus Administrative Services

What documents need the approval of the Senior Director of Campus Adminstration before processing?

The following forms must have the signature of the Senior Director of Campus Administration before been processed:

  • Agreement for Services
  • Rental of Facilities
  • Odyssey Forms (Request for access, New Accounts, Changes to Accounts)
  • Budget Adjustments
  • Grant Applications
  • Keys and/or Access Card Requests

How do I obtain an parking gate-card?

Security and Parking are critical issues at any campus. Parking gate-cards are only available for full-time employees and may be obtained at the Administrative Services Department in room 8215. New full-time employees must bring the memo provided at the on-boarding session.

Please be advised that employees caught sharing their parking gate-card with family members may be subject to disciplinary action, including termination of parking gate-card privileges.

Exceptions for adjunct faculty require a written request, via e-mail (including the full name and MDID# of the adjunct faculty), from the Department Chair/Head to the Senior Director of Campus Administration, but this does not guarantee approval.

Damaged or broken gate-cards may be replaced, at no cost, at the Administrative Services Department in Room 8215. Lost gate-cards may be replaced with a $20.00 replacement fee.

 

Agreements for Services - Important Information

According to Policy VI-30 and Procedure 6300, the College is not allowed to engage in agreement for services with current/active full-time or part-time employees of the College.

Under no circumstances may a College employee execute or approve a contract or agreement with a member of his/her family. Failure to comply with this guideline may result in immediate termination of employment.

Campus Facilities Planning

I want furniture. How do I fill out a furniture work order?

Please click on the this link to access the form. Call the Campus Facilities Planner at 305-237-2421 if you need assistance.

 

I have work or repairs that need attention. Do I submit a Plant Maintenance Work Request or a Quick Job?

The definitions are as follows:

Quick Jobs are most commonly defined as construction/renovation or repair projects that cost less than $15,000 and with less than six weeks of actual construction. They do not require state or other approval and are done at the discretion of the Provost in accordance with the priorities of District operational requirements.

The Plant Maintenance Work Request should be used to report problems such as air conditioning, lights/light fixtures, requests for keys, painting, hanging pictures, doors/locks repair, or ceiling tile repairs.

Custodial Services/Help Desk

When do I call for a Trouble Report?

Please call the Trouble Report Hotline at 305-237-2248 for unexpected trouble: slip hazards, spills, broken glass, A/C problems, water leaks, etc.

 

When do I need to submit a work request?

Work requests should be submitted to Campus Services for special events or for specific requests that require custodial (floor care, cleaning), moving and set-up (moving of furniture, boxes, tables and chairs), maintenance (air conditioning, lights, broken fixtures), and/or Public Safety services (open/close rooms, vans). All requests must have an authorized signature by a department head, and are processed based on the deadline date submitted in the request; it is to your advantage to submit them in advance to avoid scheduling conflicts.

Events and Rentals

What facilities are available/open for public use?

The Track, Tennis Courts, outdoor Basketball Courts, and the Aquatic Center (specific lanes) are open to the public according to the published schedule at the facility. Their use is by reservation only through the Events and Rentals Department.

Please be advised that public use of our facilities may be affected by classes and/or college activities that have priority in the usage of these facilities.

To confirm availability, please call the Events and Rentals Department at 305-237-2383 or 305-237-2107.

 

What hours are the Tennis Courts and Track open?

Tennis Courts - Are open to the public on a first-come first-served basis Monday through Friday (8:00 AM until 9:30 PM) during the Fall / Spring / and Summer Term; Saturday and Sunday closed. Please be advised that classes from the School of Continuing Education have priority in the usage of this facility.

Track – Is open to the public Monday through Friday (7:00 AM - 9:30 PM); Saturdays (8:00 AM – 4:00 PM). The track is closed on Sundays. See Track Rules here.

To confirm hours, please call the Events and Rentals Department at 305-237-2383 or 305-237-2107.

 

What is the availability of rooms in the Dante Fascell Conference Center, and McCarthy Theater (Room 6120)?

Call the Events and Rentals Department at 305-237-2383 or 305-237-2107 and someone will assist you.

 

What is the availability of the Gym, Baseball, Softball, or Soccer fields, and the Aquatic Center?

Call the Events and Rentals Department at 305-237-2383 or 305-237-2107 and someone will assist you. Please be advised that classes and/or college activities have priority in the usage of these facilities.

 

Can a facility be rented for a wedding reception, birthday party, or other special event?

No. Facilities can only be used by official organizations, not for private use.

 

What are the capacities of the facilities; i.e., 6120, Conference Center Rooms, Gymnasium?

Please click on this link for the Facilities Home Page

 

Who do I contact to reserve Fred Shaw Plaza, the Talking Place, and the Cafeteria?

Please contact the Events and Rentals Department at 305-237-2383 or 305-237-2107.

 

Is there catering service available? How is it requested for an event?

All catering at Kendall Campus is handled by Chartwells Culinary Services and they must be contacted by the group using the facility to make arrangements for food service for any event scheduled on the campus. If Chartwells Culinary Services is unable to provide this service, the organization must receive approval from Chartwells Culinary Services to bring food, from another provider. For more information, please contact Mr. Chris Valdes - Manager at 305-237-2119.

Duplicating Center

What time do you close?

The Duplicating Center is open Monday through Friday from 7:00 AM - 4:30 PM.

 

Is the Duplicating Center open on Saturday?

No, hours are Monday through Friday from from 7:00 AM - 4:30 PM.

 

Can I have my job done today?

Please refer to this document that outlines policy

 

Can you print on colored paper?

Yes. Due to cost constraints, white paper is routinely used, but yellow, green, or blue paper can be provided. Customers can provide their own stock in other colors if requested.

 

Do you have color copy capabilities?

Yes, but there is a charge per copy. Please contact the Duplicating Center at 305-237-2314 for more information.

 

What is the minimum number of copies that can be run?

25 copies is the minimum number of copies per original.


Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran’s status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.