Administrative Services
Forms
Choose the heading to see the forms for that area.

ASTRA/TIME AND ATTENDANCE

ASTRA Data-Entry Request Designation

Authorization for overload designation, banked point distribution, task data entry and manual distribution of points; data input by department after obtaining the required signatures.

ASTRA Access/Pin Number

Use this form to request access to the ASTRA System. It requires the manager’s signature before forwarding to the ASTRA Coordinator at the Administrative Services Office in Room 8215. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it and be advised that, per College Procedure 7922, access will not be granted until the employee has completed the Security Awareness Training.

Out-Of-Department Authorization

Used to authorize Faculty to teach courses in departments outside their home department.

DEAN’S OFFICE

Administrative Services Handout

Contains information about the different services provided by the Administrative Services Division at Kendall Campus.

Modification of Chart of Accounts

Use this form to request adding, changing, or removing inactive accounts (Quals) and/or GL Codes. The form can be filled online and printed, then it must be signed and submitted to the Administrative Services Office in Room 8215 for processing. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it without the Senior Director's signature.

Odyssey Approval Path Form (Account)

Use this form to request the Approval Path for a new account (Qual), or to update the current approval path for an existing account (Qual). The form can be filled online and printed, then it MUST be signed by the account (Qual) Manager and submitted to the Administrative Services Office in Room 8215 for processing. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it without the Senior Director's signature.

Odyssey Access Request Change Form (Personnel)

Use this form to request access to the ODYSSEY System for new employees, or to modify or terminate access as necessary. The form can be filled online and printed, then it must be signed by the account (Qual) Manager and submitted to the Administrative Services Office in Room 8215 for processing. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it without the Senior Director's signature and be advised that, per College Procedure 7922, access will not be granted until the employee has completed the Security Awareness Training.

EVENTS AND RENTALS

Facilities Request Form for Conference Center and McCarthy Theatre

Use this form to request the use of the Conference Center rooms, McCarthy Theatre, and Academic Support Center's meeting rooms. Please first send an email to EventsandRentals@mdc.edu to check availability. If you have any questions, please call (305) 237-2383.

Events Work Order Form

Use this form to request support services pertaining to an event. Please print, fill-out, and submit to the Events and Rentals Department and Custodial Services respectively. If you have any questions, please call (305) 237-2383.

Facilities Rental Fee Structure

These are the rental rates for the use of the College campus facilities for special events.

Questionnaire Form

Miami Dade College Kendall Campus thanks you for assisting us in providing the highest level of service. Your opinions and suggestions are very important to us. Please take a few minutes to answer the following questions.

CAMPUS FACILITIES PLANNING

Furniture Work Order

Use this form for any new furniture requests, replacement and/or relocation of furniture. It requires a funding source (Qual) and authorizing signature(s), then it must be submitted to the Campus Facilities Planner’s office in Room G-133.

Quick Job Request Form

To requests construction/renovation projects with a total cost of less than $15,000 and with less than six weeks of actual construction time. It requires campus signature approval. Please be advised that all "quick jobs" are authorized at the discretion of the Vice Provost of Facilities in accordance with priorities of District Operational Requirements.

Telecommunications Work Order

Used to request new telephone or computer service, changes to existing service or actual phone or computer connectivity move.

DUPLICATING CENTER

Duplicating Center Guidelines

Information about all services and regulations pertaining to the Duplicating Center at Kendall Campus.

Duplicating Request Form / Copyright Authorization Form

This form must be used to request quick and professional copies of documents, flyers and exams. This form is also used to verify authorization to reproduce copyrighted materials.

CUSTODIAL SERVICES

Plant Maintenance Work Request - NOT FOR EVENTS

Use this form when requesting room keys, moving and setup, cleaning needs, etc. Please be advised that we must receive work requests, at least, two days prior to the need for service. Also, work orders should be detailed, including dates, starting and ending times, room numbers, and contact person. You can fill this form online and then print it; the form must be signed by the department head before forwarding to Custodial Services in Room G-115. If you have any questions, please call (305) 237-2248.

Events Work Order Form

This form is to request support services pertaining to an event. Please print, fill-out, and submit to the Events and Rentals Department and Custodial Services respectively. If you have any questions, please call (305) 237-2383.

Plant Maintenance Work Request Guidelines

MAIL CENTER

Internal Mail Distribution Form

Use this form to accompany documents for distribution within the Campus or Collegewide.

PUBLIC SAFETY

Parking Decals and Gate-Cards Requests

All vehicles parked in any MDC parking lot must display a parking decal for the current academic year. Students and employees must display their decal on the left-hand side of the rear window or bumper. All decals must be clearly visible. Vehicles must also park head-in into a marked stall.

Student decals are available at the Student Life Center in Building 100 - Room 102. Employee decals are available at the Public Safety Department in Room 5118; employees must make sure that their car information is up-to-date under the "Employee Portal - My Personal Records" before obtaining a decal.

Parking gate-cards are only available for full-time employees and may be obtained at the Administrative Servicess Office in room 8215. New full-time employees must bring the memo provided during the on-boarding session.

Exceptions for adjunct faculty require a written request, via e-mail (including the full name and MDID# of the adjunct faculty), from the Department Chair/Head to the Senior Director of Campus Administration, but this does not guarantee approval.

Damaged or broken gate-cards may be replaced, at no cost, at the Administrative Services Office in Room 8215. Lost gate-cards may be replaced with a $20.00 replacement fee.  

MDC Service Excellence Program Department of Public Safety Survey Form

Miami Dade College is an equal access/equal opportunity institution and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran’s status, sexual orientation, or genetic information. Contact the Office of Equal Opportunity Programs/ADA Coordinator, at 305.237.2577 for information.