MIAMI

ARTICLE III. MEMBERSHIP

SECTION I. The members shall be elected by their respective areas and take office in July of the respective year in which the person's term in that area expires.

SECTION II. Members shall be elected by ballot to serve for a period of two (2) years with no limit to the number of two (2) year periods a person may serve on the Support Staff Council.

SECTION III. An elected member of the Council who is absent from scheduled meetings three times during a term of office shall be removed from the Council. If the three absences consist of medical reason, death in the family, jury duty or vacation, the member shall not be removed from the Council. Upon removal of a member, the Council shall elect a pro-tempore representative from the same area to serve for the remainder of the unexpired term.

ARTICLE IV. OFFICERS

SECTION I. The officers of the Council shall be:

*President

*Vice President

*Secretary

*Treasurer

*Parliamentarian

*Ex-Officio Officer (immediate past president)

Officers shall be elected by, and from, the Council membership. Council officers can be re-elected annually.

SECTION II. The president of the Council shall be its authorized leader; shall preside at all meetings of the Council and the Executive Board. The president shall also serve as a member of the Executive Council.

SECTION III. The vice-president shall assist the president whenever necessary and shall assume the duties of the president in case of absence.

SECTION IV. It is not mandatory that there be a Recording and Corresponding Secretary. The necessity of this should be determined prior to selecting officers. Should a Recording Secretary and Corresponding Secretary be selected, the Recording Secretary shall record complete and accurate minutes of each Council meeting and of the Executive Board meeting; retain the original minutes in a permanent book and transfer this book to the next elected Recording Secretary. The Recording Secretary shall distribute the Council minutes to all members of the Council and to all support staff, the, CEC, the Faculty Senate, the Campus President and the Library. The Corresponding Secretary shall inform all members of meeting dates and other dates effecting the SSC members. In the absence of either secretary they shall alternate for each other. Should both secretaries be absent one alternate should be selected by either secretary prior to their absence. Only one alternate will be necessary. Should no alternate have been selected, a secretary protempore shall be elected by the Council.

SECTION V. The treasurer shall keep complete and accurate records of incoming and outgoing Council funds and shall collect all monies and disburse it as approved by the Council. If agreed to by the Council, the treasurer may take minutes of the meeting in the absence of the secretary.

SECTION VI. The parliamentarian shall be limited to giving advise to the president and other members as needed and shall call the president's attention, as inconspicuously as possible, to any error in the proceedings.

ARTICLE V. EXECUTIVE BOARD

SECTION I. The Executive Board of the Council shall consist of the five Council officers and the immediate past president as set forth in the Council's By-Laws. The president shall act as chairman of the board.

SECTION II. The Executive Board shall have general supervision of the affairs of the Council business meetings, schedule the time and location of the Executive Board meeting and make recommendations to the Council membership.

SECTION III. Minutes of the Executive Board meeting shall be kept in a permanent file and a copy shall accompany the Council's monthly minutes.

SECTION IV. In the event of the president's absence or inability to continue in that office, the vice-president shall assume the president's office. If any other Council office becomes vacant during the term, it shall be the responsibility of the Executive Board to promptly appoint a successor to such office to serve the remainder of the unexpired term.

ARTICLE VI. COMMITTEES

SECTION I. Any staff representative appointed to a committee shall be mutually acceptable to the campus president and the Council president. Standing committees shall be created by the Council to review ongoing issues and/or provide periodic reports. Standing committees will be chaired by a designee of the Campus president.

SECTION II. Special committees may be appointed or elected at Council meetings. Membership may include persons with special expertise or representation from a constituency outside the Council. Special committees will cease to function after recommendations or motions are made to the Council.

ARTICLE VII. QUORUM

SECTION I. A quorum of the Council shall be more than one-half of the Council membership. A quorum must be present for the valid transaction of Council business. The right to vote is limited to Council members who are present at the time the vote is taken at a meeting.

ARTICLE VIII. ORDER OF BUSINESS

SECTION I. The order of business in Council meetings will be conducted in accordance with agendas distributed prior to the meetings.

ARTICLE IX. MEETINGS

SECTION I. The Council shall meet at least once every month. Regular meeting times will be determined by the membership at the beginning of each elected year.

SECTION II. Special meetings of the Council may be called by the president or upon the request of one of the following:

*College President

*Medical Campus President

*Executive Board

*Written petition of at least one-half of the Council members.

SECTION III. The agenda for each regular Council meeting will be determined by the Executive Board at least one week before the meeting. The agenda shall consist of the following:

                                            *Call to Order

                                            *Approval of Minutes

                                            *Committee Reports

                                            *Old Business

                                            *New Business

                                            *Additional New Business Introduced from the Floor by                                                 Members

                                            *Adjournment

SECTION IV. Standard parliamentary procedure shall be the basis for conducting meetings of the Council.

ARTICLE X. EXECUTIVE BOARD

SECTION I. By-Laws may be amended with a majority vote of the Council membership. Changes in the By-Laws will be distributed to all Council members at least one meeting prior to voting on the changes.