Procedures Manual for Student System

Index
A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z

A

Academic deans list B - STS350J1
Academic history activity report (STS927J1) B - STS927J1
Academic status table W - ACAD-STAT
Academic unit type table W - ACADUNIT
Activity Report from ZIP + 4 processing S - 4
Actual contact hours computation in master class schedule E - 1
Adding or modifying a credit class (STC210P1) E - 1
Adding or modifying a non-credit class (STC215P1) E - 2
Address edits in street address when processing application for admission C - 1
Address labels of prospects not yet become applicants B - STA920
Addresses, correcting addresses from ZIP + 4 activity report S - 4
Admission of a new non-credit student C - 4
Admission status of a college credit student (STA016P1) C - 5
Admissions letter, printing duplicate C - 6
Admissions, processing a college credit application for C - 1
Admissions report, prospects not yet applied for B - STA920
Admissions statistics report B - STA950
Admissions status report B - STA960
Admission to limited access programs F - 1
Admitted to limited access programs, browses of F - 2
Admitting a new college credit student (STA010P) C - 1
Admitting a PSAV vocational credit student C - 3
Advisement, maintain student term screen (STV200P1) D - 1
Applicants, labels for prospects not yet become B - STA920
Applicants to limited access programs, browses of F - 2
Application for admission of a PSAV vocational credit student C - 3
Application for degree data mailer acknowledgment B - MSA721J2
Application for new non-credit students, processing an C - 4
Application, processing a college credit C - 1
Appointments for registration, generating B - STR950
Audit deadline dates on sessions E - 3
Audit trail on selected screen in Odyssey U - 1
Award type and number cross referenced table W - AWARDLVL

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


B

Beginning dates of classes and/or sessions E - 3
Break time computation for classes in master class schedule E - 1
Break time for non-credit classes E - 2
Browse students' program objectives F - 2
Browsing credit, non-credit and CLAST test classes E - 6
Building and room report for classes offered in a term B - STC279

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


C

Calendar dates on sessions E - 3
Campus and center, browse of all classes by E - 6
Campus and center, class master report by instructor for selected B - STC276
Campus and center, instructor schedules by division and department for B - STC276
Campus/center, student class schedules for all students enrolled at a B - STR902
Campus or center, report of all classes offered at a B - STC271
Canceled class, drop students in a single B - STC210J2
Canceled classes, browses of E - 6
Capture current day registration statistics report B - STR958
Catalog course descriptions, report to print B - STS512J1
Change course ID B - STC130J1
Changing I and NR grades to F or U grades in batch mode B - STS917J1
Citizenship (immigrations) codes table W - IMMIGRA
Class, adding or modifying a credit E - 1
Class, adding or modifying a non-credit E - 2
Class break time for non-credit classes E - 2
Class, drop students in a single canceled B - STC210J2
Class enrollment counts, fix program to correct B - FIX235J1
Class enrollment counts, fix program to correct paid B - FIX235J2
Class fees report B - STC235
Class master browse E - 6
Class master by building and room report B - STC279
Class master by instructor report B - STC276
Class master by non-credit coordinator report B - STC274
Class master report B - STC271
Class master report by division and department B - STC272
Class master report for a division or a department B - STC272
Class master report for a campus or outreach location B - STC272
Class master report for all classes in a session code B - STC272
Class master report for all classes in a time block (day, eve, we, other) B - STC272
Class master report totals table W - CLS-RPT
Class, recalculate fees for students in, with credit type change B - STC110J1
Class roll-over to create master class schedule for next term B - STC230J1
Class roster for maintaining purge rolls and grades G - 1
Class schedule report for instructors (STC915) B - STC915
Class schedules for all student enrolled in a term and campus/center B - STR902
Class special designators W - SPCLDSGNTR
Class subject area table W - SBJCTAREA
Classes and grades update authorization table W - CLSGRD-SEC
Classes, browsing credit, non-credit and CLAST test classes E - 6
Classes, prefix headings for schedule of E - 7
Classes, report or, by special designator B - STC272
Classroll for a specific reference number, printing an individual B - STR910
CLAST classes offered in a term, report of all B - STC271
Closed classes, browses of E - 6
Co-requisite and pre-requisites on course dictionary report B - STC192
College credit application for admission, processing C - 1
Colleges attended by a student, transcript request log of T - 1
Community education coordinator report, class master by B - STC274
Contact hours computation for classes in master class schedule E - 1
Conversion of course ID B - STC130J1
Coordinator report, class master by non-credit B - STC274
Co-requisites on a course E - 5
Counts, fix program to correct enrollment, in classes B - FIX235J1
Counts, fix program to correct paid enrollment, in classes B - FIX235J2
Course, adding or modifying a credit or non-credit course (STC110P1) E - 5
Course descriptions, report to print B - STS512J1
Course equivalencies by institution report B - STC450
Course equivalencies by internal course ID report B - STC430
Course grade distribution report B - STS344
Course history report B - STC165
Course ID, class master by instructor report for selected B - STC276
Course ID conversion B - STC130J1
Course ID, instructor schedules by division and department for selected B - STC276
Course ID, report of all classes offered in a term for a B - STC271
Course information, report to print B - STS512J1
Course offering frequency report B - STC164
Course pre-requisite and co-requisite on course dictionary report B - STC192
Course special designator report B - STC166
Course special designators W - SPCLDSGNTR
Course status, modifying the E - 5
Course status report B - STC169
Course subject area table W - SBJCTAREA
Course with credit type change, recalculate fees for students in B - STC110J1
Courses listed by ICS number B - STC163
Courses not offered since term specified report B - STC168
Courses required for student to take in a term on advisement screen (STV200P1) D - 1
Courses, responsible division and department on dictionary for, report B - STC167
CPT test results report by student and sub-test placement B - STA941
Credentials for schools previously attended by student T - 1
Credentials, maintaining high school/GED T - 2
Credit, academic unit of, awarded by external institutions, table W - ACADUNIT
Credit application for admission, processing a college C - 1
Credit class, adding or modifying a E - 1
Credit classes, browses of E - 6
Credit classes, instructor schedules by division and department for B - STC276
Credit classes offered in a term, report of all B - STC271
Credit course, adding or modifying a E - 5
Credit type change for a course, recalculate fees for students in B - STC110J1
Credit type on a course, displaying the E - 5
Credit types table in non-credit classes E - 2
Credits, maximum credits allowed for a student per term (STV200P1) D - 1

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


D

Daily cumulative registration statistics report B - STR958
Daily enrollment by registration location report B - STR920
Data mailer to acknowledge graduation application B - MSA721J2
Dates codes, maintain sessions and session E - 3
Deadline dates on sessions E - 3
Degree application, data mailer to acknowledge B - MSA721J2
Degree type referenced to first digit of program objective W - AWARDLVL
Department, browse of classes by division and E - 6
Department, class master report for all classes offered by a B - STC272
Department, enrollment history report for 8 prior terms for a B - STC240
Department grade distribution report B - STS340
Department, report by room, of all classes offered by a B - STC279
Department, report of all classes offered in a term for a division and B - STC271
Department, responsible division and, on course dictionary report B - STC167
Descriptions of a course on course dictionary E - 5
Descriptions of courses, report to print B - STS512J1
Designator, special, on courses report B - STC166
Designators, browse of classes by special E - 6
Designators on classes and courses, special W - SPCLDSGNTR
Designators, report of classes by selected special B - STC272
Discipline subject area table W - SBJCTAREA
Discrepancy report for non-instructional days B - STC930
Division and department, browse of classes by E - 6
Division and department, class master report by instructor for selected B - STC276
Division and department, enrolled statistics B - STR908
Division and department, grade distribution report B - STS340
Division and department, report by room, of all classes offered by a B - STC279
Division and department, report of all classes offered in a term for a B - STC271
Division and department, responsible, on course dictionary report B - STC167
Division, class master report for all classes offered by a B - STC272
Division, enrollment history report for 8 prior terms for a B - STC240
Drop students in a single canceled class B - STC210J2
Dual high school student, processing an application for admission for a C - 1
Duplicate admissions letter and folder label C - 6

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


E

Early admission student, processing an application for admission for an C - 1
Edits, maintain student overrides for registration D - 4
Effective term of student program objectives F - 1
Ending dates of classes and/or sessions E - 3
Enrollment by registration location report, daily B - STR920
Enrollment counts by ZIP code B - STR940
Enrollment counts, fix program to correct, for classes B - FIX235J1
Enrollment counts, fix program to correct paid, for classes B - FIX235J2
Enrollment history report for 8 prior terms B - STC240
Enrollment history report for 8 prior terms for a division or department B - STC240
Enrollment history report for 8 prior terms for an outreach location B - STC240
Enrollment statistics by division and department B - STR908
Equivalent courses by transfer institution report B - STC450
Errors, maintain student overrides for registration D - 4
Evaluation of transfer course report by internal course ID B - STC430
Exemption Codes, maintaining (STR810P1) D - 2
Exemptions, maintain student term exemptions (STR820P1) D - 3
External course equivalencies by institution report B - STC450

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


F

F-1 international students report B - STR934
F-1 international students report by visa type B - STS543
Facilities calendar, match of non-instructional days on sessions with B - STC930
FASTER high school transcripts, receipt of T - 2
FASTER immigration status codes table W - IMMIGRA
Fee exemption codes, maintaining D - 2
Fee exemptions for students for a term, maintaining D - 3
Fee recalculation for students in course with credit type change B - STC110J1
Fee recalculation report, mass student B - STR962J2
Fees on a course E - 5
Fees report, classes with special B - STC235
FERPA and Odyssey U - 1
Final grade processing on STR520P0 screen G - 1
Fix program to correct inconsistent class enrollment counts B - FIX235J1
Fix program to correct inconsistent paid enrollment counts B - FIX235J2
Flat fee class E - 4
Flat fee class special designator W - SPCLDSGNTR
Folder label, printing duplicate admissions letter and C - 6
Former name, browse students by S - 2
Former student ID, browse students by S - 3
Frequency that courses are normally offered report B - STC164
Full classes, browse of all E - 6

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


G

General information about Odyssey project A - 1
Grade average, dean's list for good B - STS350J1
Grade changes activity report B - STS927J1
Grade distribution report by course B - STS344
Grade distribution report by division and department B - STS340
Grade distribution report by instructor name B - STS342
Grade processing dates on sessions E - 3
Grades and classes update authorization table W - CLSGRD-SEC
Grades, changing I and NR grades to F or U in batch mode B - STS917J1
Grades not assigned by instructor, assign NR grades for B - STS903J1
Grades, processing final grades on STR520P0 screen G - 1
Grades used in Odyssey with attributes, table of all W - GRADE
Grading method table, course W - CRSGRDMTHD
Grading methods for non-credit classes E - 2
Graduation acknowledgment notice B - MSA721J2
Graduation award referenced to first digit of student objective W - AWARDLVL

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


H

Headcount registered on a specific date report B - STR920
Headcount registration report, cumulative B - STR958
Headings for printed schedule of classes tabloid E - 7
Held classes, browse of all E - 6
High school attended by a student, transcript request log of T - 1
High school code for public and non-public W - PUBNONPUB
High school courses received on electronic transcript T - 2
High school dual student, processing an application for admission for a C - 1
High school/GED credentials, maintaining (STA043P1) T - 2
History of courses on course dictionary report B - STC165
History of student program objectives, browses of F - 2
History of the Odyssey project A - 1
History report, 8 term enrollment B - STC240
Holds and overrides, maintain student D - 4
Holiday dates on sessions E - 3
Home school code on public and non-public high schools W - PUBNONPUB

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


I

ICS number, courses listed by B - STC163
ICS number of a course, modifying the E - 5
ID, browse students by former student S - 3
I grades, changing, to F or U grades in batch mode B - STS917J1
Immigration codes, report of students enrolled with specified B - STR934
Immigration status codes table W - IMMIGRA
Incomplete admissions status report B - STA960
Individual class roster report B - STR910
Information, adding a prospect who asked for C - 2
Information class structure (ICS) report B - STC163
Inquiries about the college, adding a prospect who made C - 2
Institution, report of transfer course equivalencies for an B - STC450
Instructor class schedule report (STC915) B - STC915
Instructor grade distribution report B - STS342
Instructor office hours with class schedule report by division and department B - STC915
Instructor report, class master by B - STC276
Instructor schedules by division and department report B - STC276
International students for selected immigration codes, report of B - STR934
International students report by visa type B - STS543

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


L

Label, printing duplicate admissions letter and folder C - 6
Labels for students enrolled in specified programs B - MSS894J1
Labels of prospects not yet become applicants B - STA920
Late fee assessment date on sessions E - 3
Letter, printing duplicate folder label and admissions C - 6
Level security for processing grades on STR520P0 screen G - 1
Level security in the student system U - 1
Limited access program objectives, admission to F - 1
List of students with high GPAs, dean's B - STS350J1
Location code, browse of all classes by E - 6
Location code, report of all classes offered on a B - STC271
Location, student class schedules for all students at a B - STR902
Log of previous schools attended by a student T - 1

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


M

M-1 international students report B - STR934
Maiden or former name, browse students by S - 2
Mandatory courses on student term advisement screen (STV200P1) D - 1
Mass student class schedules report for all students in a term and campus/ctr B - STR902
Mass student fee recalculation report B - STR962J2
Master class schedule, adding or modifying a credit class in E - 1
Master class schedule, creating, for next term with roll-over B - STC230J1
Missing transcripts, report of students with B - STA960

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


N

Name, browse students by former S - 2
Non-credit application screen (STA014P1), using the C - 4
Non-credit class, adding or modifying E - 2
Non-credit classes, browses of E - 6
Non-credit classes, instructor schedules by division and department for B - STC276
Non-credit classes offered in a term, report of all B - STC271
Non-credit coordinator report, class master by B - STC274
Non-credit course, adding or modifying a E - 5
Non-instructional days discrepancy report B - STC930
Non-payment report, students deleted for B - STR904
Not offered since term specified report, courses B - STC168
NR grades, assign B - STS903J1
NR grades, changing, to F or U grades in batch mode B - STS917J1

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


O

Objectives, maintaining student program F - 1
Objectives, students enrolled in specified program B - MSS894J1
Odyssey project, birth and development of the A - 1
Office hours and class schedules or instructors by division and department B - STC915
Open classes available date code on sessions E - 3
Open classes, browses of E - 6
Option codes on the registration screen D - 5
Outreach location, class master report for all classes at an B - STC272
Outreach location, enrollment history report for 8 prior terms for an B - STC240
Overrides from staff registration screen D - 5
Overrides, maintain student registration D - 4

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


P

Paid flag on student registration, fix program to correct B - FIX235J2
Password security in Odyssey U - 1
Payment, report of student schedules canceled for non- B - STR904
Personnel database indicator on classes W - SPCLDSGNTR
Placement results report by student and test B - STA941
Postsecondary adult vocational (PSAV) application screen, using the C - 3
Postsecondary institution, report of external course equivalencies by B - STC450
Postsecondary schools attended by a student, transcript request log of T - 1
Prefix headings for schedule of classes E - 7
Pre-requisite and co-requisites on course dictionary report B - STC192
Pre-requisites on a course E - 5
Previous name, browse students by S - 2
Previous student name, browse students by S - 3
Printing duplicate admissions letter and label (STS858P1) C - 6
Privacy act, family education and rights to (FERPA) U - 1
Program objective (first digit) referenced to avoid type table W - AWARDLVL
Program objectives, browses of students F - 2
Program objectives, maintaining student F - 1
Programs, students enrolled in specified B - MSS894J1
Prospect screen, using the maintain (STA005P1) C - 2
Prospects not yet applied for admission, labels for B - STA920
PSAV application screen, using the C - 3
Public and non-public high school codes W - PUBNONPUB

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


R

Recalculate fees for students in course with credit type change B - STC110J1
Recalculation of fees report, mass student B - STR962J2
RACF user ID U - 1
Reference number report of classes offered by division and department B - STC272
Refund deadline dates on sessions E - 3
Registration activity by location report, daily B - STR920
Registration appointments, generating for a term B - STR950
Registration begin and end dates on sessions E - 3
Registration of students using staff registration screen (STR100P0) D - 5
Registration overrides, maintain student D - 4
Registration statistical report, cumulative B - STR958
Registration statistics by division and department B - STR908
Registration verification and fix for class counts B - FIX235J1
Registration verification and fix for paid counts B - FIX235J2
Required courses on student term advisement screen (STV200P1) D - 1
Responsible division and department on course dictionary report B - STC167
Roll-over of classes to create next like term B - STC230J1
Room, report of all classes offered in a term by B - STC279
Room, report of all classes offered in a term by a department by B - STC279
Room TBA, browse of all classes with E - 6
Roster, printing individual, for up to 5 reference numbers B - STR910

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


S

Schedule of classes, creating, with class roll-over B - STC230J1
Schedule of classes tabloid, prefix headings for E - 7
Schedules for all students enrolled in a term and campus/center B - STR902
Schedules of instructors by division and department B - STC276
Security for updating classes and grades, table for W - CLSGRD-SEC
Security in the student system U - 1
Selected classrolls for up to 5 reference numbers B - STR910
Session code, browse of all classes by E - 6
Session code, class master by non-credit coordinator for B - STC274
Session code, class master report by instructor for selected B - STC276
Session code, class master report for all classes offered in a B - STC272
Session code, instructor schedules by division and department for selected B - STC276
Session code, report by room, of all classes offered in a B - STC279
Session code report, match of non-instructional days on facilities with B - STC930
Session code, report of all classes offered in a term for a B - STC271
Session dates required for non-credit classes E - 2
Sessions and session dates, maintain (STC530P1) E - 3
SOAP codes table W - ACAD-STAT
Special designators, browse of classes by E - 6
Special designators for courses and classes W - SPCLDSGNTR
Special designators on courses report B - STC166
Special designators, report of classes by B - STC272
Special fees report B - STC235
Stacked classes, browse of all E - 6
Stacked classes in master class schedule E - 1
Standards of academic progress codes tables W - ACAD-STAT
State, report of transfer course equivalencies by institution in a B - STC450
Statistical report of cumulative students registered B - STR958
Statistical report of student who registered on a specific day B - STR920
Statistics by division and department, enrolled B - STR908
Statistics of students admitted on a specified day B - STA950
Status of a college credit student, admissions C - 5
Status of courses report B - STC169
Street address edits when processing application for admission C - 1
Student advisement screen (STV200P1) D - 1
Student class schedules for all students in a term and campus/center B - STR902
Student database codes for immigration status table W - IMMIGRA
Student ID, browse student by former S - 3
Student immigration status codes table W - IMMIGRA
Student objective (first digit) referenced to award type table W - AWARDLVL
Student objective history, browse of F - 2
Student program objectives, browses of F - 2
Student program objectives, maintaining F - 1
Student program objectives, students enrolled in specified B - MSS894J1
Student term, creating the SOAP code on the W - ACAD-STAT
Student term records, generating by registration appointments B - STR950
Students deleted for non-payment report B - STR904
Students enrolled by ZIP codes B - STR940
Subject areas for courses and classes table W - SBJCTAREA
Sub-test counts by date report B - STA930
Suspension/dismissal remarks on transcript W - ACAD-STAT
System security in the student system U - 1

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


T

TBA, browse of all classes with room of E - 6
Term record, registration appointments that create the student B - STR950
Term, report of all classes offered in a B - STC271
Term session dates E - 3
Term specified report, courses not offered since, B - STC168
Terms that courses are normally offered report B - STC164
Test counts report by date and type/Sub-test B - STA930
Test results report for counseling/track B - STA941
Time block, browse of all classes for specified E - 6
Time block, class master report by instructor for selected B - STC276
Time block, class master report for all classes in a B - STC272
Time block, report by room, of all classes offered in a B - STC279
Time block, report of all classes offered in a term for a B - STC271
Title of a credit or non-credit course, adding or modifying the E - 5
Totals on class master report table W - CLS-RPT
Transcript changes activity report B - STS927J1
Transcript evaluation activity report B - STS927J1
Transcript request log (STA046P1) T - 1
Transcripts, processing receipt of high school T - 2
Transfer course equivalencies by institution report B - STC450
Transfer course equivalencies by internal course ID report B - STC430
Type of credit awarded by external institutions W - ACADUNIT

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


U

Unassigned grades by instructor, assign NR grades for

B - STS903J1

Universities attended by a student, transcript request log of

T - 1

Update unreported grades to default grade NR

B - STS903J1

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


V

VA change of status report B - STS953
VA enrolled hours vs degree hours report B - STS954
VA taking courses out of program report B - STS954
Visa type report for international students B - STS543
Vocational credit (PSAV) application screen (STA012P1) C - 3
Voided for non-payment report, students B - STR904

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


W

Waivers and exemption codes, maintaining D - 2
Waivers and exemptions for a student for a term, maintaining D - 3

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z


Z

ZIP codes, count of students enrolled by

B - STR940

Zip + 4, Processing activity report for

S - 4

A | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | U | V | W | Z

Back to Table of Contents

Procedures prepared by Tom Stewart
Web design by Sharper Creations, Last update 03/03/2003