The Assistant Controller for Accounting Services oversees the departments of Accounts Payable, Central Accounting, and Payroll & benefits Accounting. In addition, assists the Controller in the preparation of quarterly and annual financial reports of the College and assists in the development of internal control procedures to encourage the efficient operation of the College and compliance with governing laws and/or regulations.
Accounts Payable is responsible for processing all invoices created for the liabilities of the College. Invoices, including goods and services that have been rendered for the College through purchase orders, are processed in A/P, including travel and employee reimbursements and voluntary payroll deductions. This department is also responsible for the issuance of Operating and student checks.
Associate Vice Provost - Accounting Services and Controller
Assistant Controllers (All)
Cash Management and Investments
Finance Security and Chart of Accounts
MDC Foundation (Finance)
Payroll and Benefits Accounting
The Controller is responsible for ensuring the availability of funds and timely payment of all obligations at the institution; obtains funds due the College from the State of Florida and Federally funded projects and provides funds for investment. In addition, the Controller prepares all fiscal and special reports, which reflect operations and assists in the control and planning of expenditures; Represents the College in meetings and maintains liaison with the State Auditor and other State officials.
The Associate Vice Provost for Business Services provides direction to the departments of Auxiliary Services, Property Management / Receiving / Consolidated Warehouse, Financial Planning and Analysis, Budget, Purchasing, and Risk Management. This position is responsible for making recommendations on related policies and procedures that ensure effectiveness and promote regulatory compliance, and providing regulatory reports to Federal, State, and local agencies, as needed. The AVP for Business Services supports the SVP & CFO-Business Affairs and represents the Division in his absence.
The Office of the Associate Vice Provost for Student Financial Services is responsible for the overall administration of Financial Aid programs college-wide. The AVP and District staff provide technical and program support to the Directors of Financial Aid at each campus. In addition, the AVP serves as the liaison to the U.S. Department of Education, the Florida Office of Student Financial Assistance, Private Lenders, Loan Guarantors, and private agencies in all matters related to financial aid policies and procedures.
Auxiliary Services directs all out-sourced activities, such as bookstores, foodservice, vending machines, ATMs, public printers, and other revenue-generating business enterprises, College-wide. The department administers these contracts and associated business issues and monitors operations including all financial-based transactions (i.e., revenue collections) to ensure that quality service standards are being met. The department also oversees the sale of Miami-Dade Transportation (MDTA) passes for eligible students.
The Budget Department is responsible for the development and monitoring of the annual budget for academic programs; non-academic operations, such as physical plant, human resources, and information technology; service departments; business and financial management; and auxiliary operations. The department also assists College departments with budget analyses and preparation of budget transfers, and assists in the maintenance of position budgets for all College positions.
The North / Hialeah / West Bursar's Offices are responsible for collecting/processing funds related to financial transactions for students, faculty, staff, and administrators. Transactions, including fee/obligation collections, paychecks and/or pay advisories and petty cash ($100 or less) are processed. Collections are processed through the online system, using cash, check, or credit card.
The Wolfson / Medical / IAC Campus Bursar's Offices are responsible for collecting/processing funds related to financial transactions for students, faculty, staff, and administrators. Transactions, including fee/obligation collections, paychecks and/or pay advisories and petty cash ($100 or less) are processed. Collections are processed through the online system, using cash, check or credit card.
The Kendall / Homestead Campus Bursar's Offices are responsible for collecting/processing funds related to financial transactions for students, faculty, staff, and administrators. Transactions, including fee/obligation collections, paychecks and/or pay advisories and petty cash ($100 or less) are processed. Collections are processed through the online system, using cash, check or credit card.
Specialist Chief (Temporary ERP assigment)
Accounts Specialist III
Accounts Specialist III (Temporary ERP assigment)
Accounts Specialist III
Specialist Chief (Temporarily assigned to ERP Project)
The Treasurer for Cash Management is responsible for the maintenance of the College’s daily cash position by monitoring all cash collections from the Bursar’s Offices, Federal, State, and other incoming funds. Other cash management functions include the funding of bank accounts in order to cover disbursements and the investment of excess College operating funds. The department monitors and records the accounting of the investments of the College’s Endowment Fund and the MDC Foundation. In addition, the area is responsible for managing the daily operations of the Bursar's offices, issuing stop payments, voiding and reissuing checks, and for the reconciliation of all College bank accounts.
Central Accounting is responsible for the general accounting functions of Miami Dade College. The department processes transfers of funds and expenses as journal entries, prepares daily and monthly reconciliations, is responsible for the issuance of Operating and Student checks, distributes Payroll checks, processes month-end and year-end closings, and performs accounting functions related to Property Control.
The Security Administrator is responsible for updating and maintaining the security profile for all users and accounts. The process includes setting up College personnel as users in the system with their appropriate approval path structure and reviewing that the path matches the areas organizational structure. This area is also responsible for establishing/maintaining the College’s Chart of Accounts in compliance with the State Accounting Manual.
The Group Director of Financial Planning and Analysis supports the financial planning process, evaluates college-wide functional and academic area efficiency, and benchmarks performance internally and externally. This position supports the AVP - Business Services and the SVP & CFO - Business Affairs on their day-to-day responsibilities.
The Miami-Dade College Foundation supports the mission and values of Miami Dade College by encouraging gifts from a wide variety of sources, particularly in the areas of scholarship and program support.
The Payroll Department is responsible for the payment of wages to all College employees and student assistants. Also, the payment of employee benefits to the insurance carriers, including the Florida Retirement System and tax shelter annuity providers. In addition, Payroll sends out Form W-2 each year by January 31 for the previous calendar year.
Property Management includes the Receiving Department, Property Control, and the Consolidated Warehouse. Receiving accepts delivery of all College purchase orders, which include tangible property and maintenance equipment, etc. and issues a Receiving Report to mark the purchase order as received in order to facilitate payment. Property Control is responsible for conducting annual physical inventories of all college wide tangible property as required by State Statutes and College Board Policies and Procedures and for labeling property not processed thru Receiving. The Consolidated Warehouse is an off-site central storage facility used to archive College records, store surplus property and focal point for the recycling of electronic surveyed equipment.
The Purchasing Department is responsible for providing support to faculty and staff toward the acquisition of required goods and services to ensure that such items are procured as expeditiously as possible while adhering to rules and regulations promulgated by College Procedures, State Laws, and in accordance with good business practices. The department works with College staff to develop specifications; obtains pricing from vendors through various means; oversees the competitive bidding process; issues purchase orders; executes contracts and leases; awards and administers contractual arrangements until completed or terminated; and represents the College on all matters pertaining to procurement. Please click here to visit the Purchasing web site for further information.
The Risk Management Department coordinates and processes insurance coverage and loss claims for general liability and property, workers' compensation, athletic programs, student malpractice, student accident, and art exhibitions or other special events, College-wide. The department processes accident/incident reports received from the Public Safety Department, and reviews all potential claims to assess coverage. Risk Management is also responsible for ensuring compliance with Federal and State safety regulations, and overseeing college-wide safety inspections and programs, as needed.
The Student Financial Services Department maintains the contracts and accounts for the third party agencies providing fee coverage for student registration fees; prepares bills and monitors collection of the amounts due. The department is responsible for billing for student receivables including uncollected checks, short-term loans, book loans, veteran deferments and fee deficiencies. Financial information related to registration, refunds, billings and adjustments is provided to students and other College employees. It maintains and collects the Federally funded Perkins/Nursing loans programs; processing payments, deferments, forbearances, hardships and cancellations
and administers the federally mandated Return of Title IV processes and collections.