Key Dates and Technical Timeline
Planning and executing surveys effectively requires careful coordination, and understanding the essential milestones throughout the process is crucial for success. This page provides a comprehensive overview of the important dates to remember—from survey design and distribution to data collection and analysis. Additionally, you'll find detailed technical timelines to guide you through the setup, implementation, and follow-up phases of your survey project. Whether you're conducting student surveys, faculty surveys, or both, these resources will help you stay on track, ensuring that your survey process runs smoothly and that you gather the data you need within the designated timeframes.
View the Key Dates Calendar (PDF) * Updated Calendar for Summer 2025
- Student Feedback administration begins after the IW date of each session (last day of attendance deadline) of the term. Student Feedback administration for Dynamic sessions begins after the midpoint date of each session.
- Student Feedback administration ends on the last day of the term.
- Note: Faculty may change this date to an earlier date in Course Evaluations & Surveys (CES, formerly EvaluationKIT) and can change the survey start date after the courses are uploaded. Please refer to CES Quick Guide for Faculty for detailed instructions.
- Library Instruction Student Feedback will be collected during the Fall Term.
- Reference Desk Services Feedback will be collected in Fall Term.
- Reports will be available on Wednesday of the second week of the subsequent term.
| Activity | Timeline |
|---|---|
| Communicate key dates for term administration to Academic Leadership Council and Chairpersons | First week of term |
| Open the Opt-in/ Opt-out forms for faculty | First week of term |
| Upload course and faculty data into Course Evaluations & Surveys (CES, formerly EvaluationKIT)* | Two weeks prior to the first day of project administration** |
| Upload student course data into Course Evaluations & Surveys (CES, formerly EvaluationKIT) | Two weeks prior to the first day of project administration** |
| Send communication e-mails via Course Evaluations & Surveys (CES, formerly EvaluationKIT) to all instructors for course verification | Two weeks prior to the first day of project administration** |
| Chairs and faculty notify AET@mdc.edu if there are any course changes and/or faculty assignments during the term | Ongoing during the project administration period |
| Activate Edit Mode in Course Evaluations & Surveys (CES, formerly EvaluationKIT) for faculty to change survey administration dates | Two days prior to the first day of project administration** |
| Send communication e-mails via Course Evaluations & Surveys (CES, formerly EvaluationKIT) to all instructors for managing their administration | A week prior to the first day of project administration** |
| Send communication e-mails via Course Evaluations & Surveys (CES, formerly EvaluationKIT) to students of project administration | First day of project administration** |
| Send communication e-mails to faculty with merged courses | First day of project administration** |
| Send non-respondents e-mail reminders via Course Evaluations & Surveys (CES, formerly EvaluationKIT) to students after first day of administration of each project | Every 2-3 days based upon of course start/end of project administration period |
| Send last day reminder communication e-mails via Course Evaluations & Surveys (CES, formerly EvaluationKIT) to faculty | One week prior to the project end date |
| Include header in report for merged courses in Course Evaluations & Surveys (CES, formerly EvaluationKIT) (add child course(s) with class number(s) to the parent course report) | One week after the project end date |
| Monitor AET@mdc.edu inbox and respond to faculty, chairs, and students as needed | Ongoing |
| Close all Course Evaluations & Surveys (CES, formerly EvaluationKIT) projects for the term | Last day of term |
| Remove W, IW, and non-student enrollments (e.g. vssupport, vchelpdesk) from all Course Evaluations & Surveys (CES, formerly EvaluationKIT) projects of term | A week after the last day of term |
| Remove courses with zero response rates from all projects. Keep records of courses deleted. | A week after the last day of term |
| Send communication e-mails via Course Evaluations & Surveys (CES, formerly EvaluationKIT) to faculty and administrators that feedback reports are available for prior term | On Wednesday of the second week of the subsequent term |
| Send communication e-mails via AET@mdc.edu e-mail to faculty that zero response rates were deleted | On Wednesday of the second week of the subsequent term |
* Course Evaluations & Surveys (CES, formerly EvaluationKIT): online product for student feedback.
** See "View the Key Dates Calendar (PDF)"
Notes: First day of "Student Feedback Online Administration" is a day after the IW date of each session (last day of attendance deadline) of the term. Last day of "Student Feedback Online Administration" is the last day of the term.