Your opinion matters
Library Instruction Student Feedback* will be collected during the first six weeks of each Fall Term and each Spring Term, and during the first four weeks of the Summer Terms(s).
Reference Desk Services Feedback* will be collected in Fall Term (October); Spring Term (February); Summer Term 1st 6 weeks and 12 weeks (June); and Summer Term 2nd 6 weeks (July).
Student Feedback administration begins after the Last Day to Withdraw date of each term.
Student Feedback administration ends as follows: 16-week Fall and Spring Term ends two weeks prior to the end of the term, the Summer Term and any term less than 16-weeks, ends one week prior to the end of the term.
Classes with Non-Standard Schedules (paper-based)
For classes that follow a schedule other than the regular academic calendar, the survey should be administered after the Last Day to Withdraw date for the class and before the final examination. However, all survey administrations must be completed and scanned prior to the scanning deadline date for the term.
* If the last day of the Library Instruction or Reference Desk Services collection period falls on a Saturday or Sunday, Monday is used. (Exception Note: For Summer 2nd 6 weeks Term July 31st is used since classes end prior to that date.)
Student Feedback administration begins two weeks after the ‘Last Day to Withdraw’ date (16-week,14-week and 12-week terms), or one week after the ‘Last Day to Withdraw’ date (8-week terms), or three days after the ‘Last Day to Withdraw’ date (6-week terms).
Note: Faculty may change this date to a later date.
Student Feedback administration ends on the last day of the term.
|Communicate key dates for term administration||First week of term|
|Open the Opt-in/ Opt-out forms for chairs, directors, deans, and faculty||First week of term|
|Upload course and faculty data into EvaluationKIT (EK)*||Two weeks prior to the first day of project administration**|
|Send communication e-mails via EvaluationKIT to all instructors for course verification||Two weeks prior to the first day of project administration**|
|Upload student course data into EvaluationKIT||Two days prior to the first day of project administration**|
|Send communication e-mails via EvaluationKIT to all instructors for managing their administration||Two days prior to the first day of project administration**|
|Send communication e-mails via EvaluationKIT to students of project administration||First day of project administration**|
|Send non-respondents e-mail reminders via EvaluationKIT to students after first day of administration of each project||Every 2-3 days based upon of course start/end of project administration period|
|Monitor email@example.com inbox, and respond to faculty, chairs, and students as needed||Ongoing|
|Close all EK projects of the term||Last day of term|
|Remove W, IW, and non-student enrollments (e.g. vcsupport, vchelpdesk) from all EK projects of term||A week after the last day of term|
|Remove courses with zero response rates from all projects. Keep records of courses deleted.||A week after the last day of term|
|Send communication e-mails via EK to faculty and administrators that feedback reports are available for prior term||On Wednesday of the second week of the subsequent term|
|Send communication e-mails via firstname.lastname@example.org e-mail to faculty that zero response rates were deleted||Second week of the subsequent term|
* EvaluationKIT (EK): online platform for student feedback
** See "Key Dates for Term Administration"
Notes: First day of "Student Feedback Online Administration" is a day after the IW date of each session of the term. Last day of "Student Feedback Online Administration" is the last day of the term.