Miami-Dade College Logo Procedures
leftgradient

Miami Dade College
Manual of Procedures

[Click here for MDC Policies]

Note: These program descriptions are provided in Adobe Acrobat format.  You will need the free Adobe Acrobat Reader to view them.

CONTENTS

INDEX
Chapter 1 General Administration & Management
Chapter 2 Personnel
Chapter 3 Financial Management
Chapter 4 Student Personnel Activities & Services
Chapter 5 Buildings Grounds & Utilities
Chapter 6 Contracts & Purchasing
Chapter 7 Instructional Resources/Media
Chapter 8 Instructional Curriculum
Chapter 9 Campus Libraries & Services

CHAPTER 1
GENERAL ADMINISTRATION & MANAGEMENT

[Back to Contents]
  PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

1010

Administrative Organization

2/29/1972

11/8/2005

11/8/2005

1011

Procedures for Submitting Recommendations to the District Board of Trustees

5/10/1971

11/8/2005

11/8/2005

1012

Contact with College Attorney

1/4/1980

11/8/2005

11/8/2005

1013

Function of Internal Audit Department

11/26/1991

11/8/2005

11/8/2005

1015

District Board of Trustees Voting Procedures

4/14/2004

11/8/2005

11/8/2005

1019

Guidelines for Electronic Coverage of Regularly Scheduled District Board of Trustees Meetings Open to the Public

9/23/2003

 

3/1/2005

1035

College Archives

10/11/2005

 

10/11/2005

1035

FORM

NA

NA

NA

1070

Implementation and Codification of Policies and Procedures

5/18/1971

11/8/2005

11/8/2005

1071

Guidelines for the Acceptance of Gifts to Miami Dade College

10/30/1986

11/8/2005

11/8/2005

1075

Academic Calendar

7/3/2006

6/13/2006

6/13/2006

1121

Residency for Tuition Purposes

9/15/1969

6/24/2005

6/24/2005

1144

Special Admissions Decisions

8/1/1977

6/24/2005

6/24/2005

1154

Processing Student Change of Address, Phone Numbers, and Email Address

9/15/1969

6/24/2005

6/24/2005

1164

Course User Fees

3/2/1979

1/18/2005

1/18/2005

1170
Employee/Dependent & Retiree Tuition Fee Waivers
6/30/1987
12/6/2005
12/6/2005

1170A

Student Fee Waiver and Fee Exemptions

4/19/2005

 

4/19/2005

1203

Enrollment of Veterans

9/15/1969

6/24/2005

6/24/2005

1285

Honorary Degrees

8/5/2004

10/8/2004

10/8/2004

1320

Institutional Research

9/15/1969

7/12/2005

7/12/2005

1321

Authorization to Conduct Research

9/15/1969

7/12/2005

7/12/2005

1400

Department of Public Safety

2/29/1972

10/11/2005

10/11/2005

1405

Sexual Predator and Sexual Offender Notification

3/31/2004

 

3/1/2005

1409

Demonstrations

6/30/1978

1/13/2004

3/1/2005

1409

FORM

NA

NA

NA

1410

Security of Buildings

9/15/1969

10/11/2005

10/11/2005

1433

Parking Decals for Full-Time, Part-Time and Contractual Employees

1/9/1980

6/25/2002

3/1/2005

1453

Parking Decals for Students

NA

 

3/1/2005

1454

Vehicle Parking

9/15/1969

9/13/2005
9/13/2005
1470
Use and Rental of Vehicles
6/13/06
7/26/07
7/26/07

1514

College Mail Room Services

11/13/1972

9/13/2005

9/13/2005

1541

Supplementary Custodial Services and Relocation of Furniture and Equipment

9/15/1969

 

10/11/2005

1590

College Crisis Management

12/20/1971

02/21/2008

02/21/2008

1595

Medical Emergency Response for Communicable Diseases

3/22/2004

 

3/1/2005

1660
Safety
2/8/1974
2/8/1974
12/6/2005

1665

Discrimination and Harassment Grievance Process

5/18/2004

 

3/1/2005

1701

Communications

1/31/1974

11/8/2005

11/8/2005

CHAPTER 2
PERSONNEL

[Back to Contents]
PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

2000

Personnel Actions Fiscal Year Calendar

8/1/1994

2/3/2005

2/3/2005

2010

A Glossary of Terms and Definitions

6/2/1980

3/8/2005

3/8/2005

2050

Solicitation of Employees

3/24/1972

1/18/2005

1/18/2005

2052

United Way

9/15/1969

4/19/2005

4/19/2005

2100

Recruitment, Internal/External Recruitment, Selection and Hiring Process

5/25/1976

9/13/2005

9/13/2005

2101

Personnel Records

11/8/1976

9/13/2005

9/13/2005

2102

New Employee Orientation

2/8/1974

9/13/2005

9/13/2005

2106

Personnel Records/Limited Access

3/2/1979

1/18/2005

1/18/2005

2107

Fee(s) for Photocopying or Duplicating Public Records

1/24/1975

1/18/2005

1/18/2005

2119

Assessment of Prospective Clerical/Secretarial Employees

10/25/1976

1/18/2005

1/18/2005

2121

Nepotism

3/30/1978

1/18/2005

1/18/2005

2124

Probationary Period for Professional Exempt Non-Contractual and Support Non-Exempt Personnel

3/28/1978

3/8/2005

3/8/2005

2125

Criminal Background Checks and Fingerprinting

11/8/2005

 

11/8/2005

2129

Driver Record Search

4/26/1979

3/8/2005

3/8/2005

2130

Lay-Off/Reduction-in-Force for Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Personnel

2/25/1991

1/18/2005

1/18/2005

2132

Separation of Employment (Resignation/Termination)

12/11/1978

11/8/2005

11/8/2005

2134

Withholding Salary Checks

10/15/1970

11/8/2005

11/8/2005

2135
All Full-Time Personnel: Employee Retirement
11/8/2005
 
11/8/2005

2136

All Full-Time Employees: Benefit Insurance Plans

11/8/2005

 

11/8/2005

2137
Retiree Benefit Program
11/8/2005
11/8/2005

2138

Health Insurance Portability and Accountability Act of 1996 - Compliance

11/8/2005

 

11/8/2005

2146

Faculty Phased Retirement Program

6/12/1997

9/13/2005

9/13/2005

2153

Part-Time Instructional Personnel

9/28/1976

4/19/2005

4/19/2005

2220

Determining Professional Development Credit for Internal Training Programs

11/6/1980

9/13/2005

9/13/2005

2230

Classification and Reclassification of Positions

11/10/1972

9/13/2005

9/13/2005

2303

Employee Enrollment in Credit Courses

8/20/1975

3/8/2005

3/8/2005

2304

Support Non-Exempt Educational Assistance

1/5/1988

1/18/2005

1/18/2005

2352

Performance Review of Employees

4/15/1977

2/3/2005

2/3/2005

2370

Service/Retirement Awards Program

5/25/1976

2/3/2005

2/3/2005

2400

All Personnel: Drug/Alcohol Free Workplace

11/8/2005

 

11/8/2005

2408

All Personnel: Human Immunodeficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS) Guidelines

11/8/2005

 

11/8/2005

2410

Performance Standards and Appeal Procedure for All Professional Exempt Contractual and Support Employees

1/10/1978

9/13/2005

9/13/2005

2500

Leaves for Professional Development

8/1/1977

9/13/2005

9/13/2005

2501

Vacation Leave for Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Employees

1/3/1980

2/3/2005

2/3/2005

2501A

All Personnel: Leaves and Absences

11/8/2005

 

11/8/2005

2502

Sick Leave Non-Instructional Personnel

8/1/1977

9/13/2005

9/13/2005

2502A

All Personnel: Retirement Sick Leave Payment Program

11/8/2005

 

11/8/2005

2503

Personal Leave Without Pay for Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Employees

3/1/1974

2/3/2005

2/3/2005

2503A

All Personnel: Personal Leaves of Absence

11/8/2005

7/01/2007

7/01/2007

2504

Leave for Illness or Injury in Line-of-Duty

3/24/1972

3/8/2005

3/8/2005

2505

Sick Leave Pool

1/11/1980

9/13/2005

9/13/2005

2506

Military Leave

3/11/1974

11/8/2005

11/8/2005

2508

Administrative/Temporary Duty Leave for Court/Hearing Appearances

12/11/1978

1/18/2005

1/18/2005

2510

Absence Without Approved Leave

10/8/1975

1/18/2005

1/18/2005

2515

Leave Donation Program

7/1/2005

 

7/1/2005

2520

Disaster Pay Leave

3/8/2005

10/11/2005

10/11/2005

2650

Unemployment Compensation Claims

2/22/1978

1/18/2005

1/18/2005

2651

Pay for Non-Exempt Employees

4/19/2005

11/8/2005

11/8/2005

2652

Pay for Exempt Employees

4/19/2005

11/8/2005

11/8/2005

2653

Income Protection Insurance

9/15/1969

1/18/2005

1/18/2005

2656

Tax Sheltered Annuities

9/15/1969

2/3/2005

2/3/2005

2657

All Personnel: Terminal Leave Payment Program

5/21/2003

9/13/2005

9/13/2005

2660

Worker's Compensation

1/28/1972

1/18/2005

1/18/2005

2670

Direct Deposit

9/15/1969

3/8/2005

3/8/2005

2738

Transfer of All Personnel

7/5/1983

3/8/2005

3/8/2005

2750

All Full-time Personnel: Calendar 2007-2008

7/1/2007

7/1/2007

7/1/2007

2826

Safe Harbor Provisions

10/4/1978

4/19/2005

4/19/2005

2828

Workday-Workweek (College Personnel) Shift Differential (Staff/Non-Contractual)

11/6/1979

4/19/2005

4/19/2005

2831

Compensation Practices for Non-Instructional Personnel

7/1/2007

7/1/2007

7/1/2007

2832

Compensation Practices for Instructional Personnel

8/22/2005

11/8/2005

11/8/2005

CHAPTER 3
FINANCIAL MANAGEMENT

[Back to Contents]
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

3001

Request for Assigning, Changing, or Inactivating an Account Code In the Chart of Accounts

7/28/1975

10/11/2005

10/11/2005

3052

Utilization of Funds Derived from Auxiliary Enterprises and Undesignated Gifts

4/14/1972

10/11/2005

10/11/2005

3080

Financial Reports

8/18/1972

10/11/2005

10/11/2005

3092

Administration of Approved Federal and Other Externally Funded Grants

5/13/1974

10/11/2005

10/11/2005

3093

Processing and Reporting of Federal and Other Externally Funded Grant Expenditures

1/22/1971

10/11/2005

10/11/2005

3100

Fund Groups Used by Florida's Community Colleges

2/16/1970

10/11/2005

10/11/2005

3106

Student Returned Checks

6/3/1981

10/11/2005

10/11/2005

3107

Maintaining the Registration Fee Table

7/3/1986

10/11/2005

10/11/2005

3108

Allied Health and Nursing Program; Malpractice Insurance Premiums

7/3/1986

10/11/2005

10/11/2005

3109

Cash Receipts

3/25/1981

10/11/2005

10/11/2005

3110

Cash Collections Other Than at Bursar's Office

11/8/2005

 

11/8/2005

3115

Miscellaneous Scholarships

4/30/1982

10/11/2005

10/11/2005

3128

Charge Accounts for Student Fees

3/25/1981

10/11/2005

10/11/2005

3129

Handling Flat Fee Non-Credit Registrations

7/25/1980

10/11/2005

10/11/2005

3140
Registration Fee Collections
9/15/1969
   

3140.1

Student Accounts Receivable

9/15/1969

10/11/2005

10/11/2005

3141

Expenditure of Student Activity and Service Fees

3/26/1976

11/8/2005

11/8/2005

3149

Financial Obligations -Students (Loans and Fee Deficiencies)

12/15/1969

10/11/2005

10/11/2005

3199

Negotiating Checks that Exceed the Amount of Fees and/or Obligations

5/18/1971

10/11/2005

10/11/2005

3243

Outstanding Student Financial Obligations to the College

9/15/1969

10/11/2005

10/11/2005

3251

Refunds of Student Fees

5/18/1971

10/11/2005

10/11/2005

3253

Refunds for Vocational Credit and Continuing Education Courses

2/20/1976

10/11/2005

10/11/2005

3270

Petty Cash

4/30/1982

10/11/2005

10/11/2005

3280

Reimbursement to College Employees for College-Related Purchases Not Exceeding $500

5/4/1971

10/11/2005

10/11/2005

3400

Travel Reimbursement for the District Board of Trustees, the President, College Employees and Other Authorized Persons

2/20/1976

3/2/2007

10/11/2005

3450

Travel Advances for Estimated Expenses Pertaining to Student Activity and Athletic Funds

11/6/1980

10/11/2005

10/11/2005

3515

Authorization for Use of Overtime Funds

10/25/1971

10/11/2005

10/11/2005

3571

Time and Attendance Rosters for Payrolls

9/15/1969

10/11/2005

10/11/2005

3580
Collection of Salary Overpayments
12/24/1988
11/8/2005
11/8/2005

3600

Budget Preparation and Enrollment Projections

1/24/1975

10/11/2005

10/11/2005

3601

Continuing Education Variable Funding Procedure

7/15/1976

11/8/2005

11/8/2005

3820

Investment of Surplus Funds

3/16/1995

10/11/2005

10/11/2005

3821

Investment of Endowment Funds

10/11/2005

 

10/11/2005

3900

Property Management

11/8/2005

5/8/2007

5/8/2007

3908

Use of College Facilities by External Organizations

7/30/1970

11/8/2005

11/8/2005

3990

Insurance on Construction Projects

10/15/1970

10/11/2005

10/11/2005

CHAPTER 4
STUDENT PERSONNEL ACTIVITIES & SERVICES

[Back to Contents]
  PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE
4000
Admissions Criteria and Guidelines
6/25/1979
1/13/2004
1/13/2004
4005
Technical Manual of Procedures (Admissions and Records, Registration and Graduation)
2/2/1977
1/13/2004
1/13/2004
4006
Technical Manual of Procedures (Student Financial Assistance)
3/2/1979
1/13/2004
1/13/2004
4009
Student Rights and Responsibilities
6/10/2002
3/8/2005
3/8/2005
4010
Standards of Academic Progress
8/10/1978
1/13/2004
1/13/2004
4015
Guidelines for Appeal of the Standards of Academic Progress
7/2/1979
1/13/2004
1/13/2004
4016
Course Withdrawal and Forgiveness: Exceptions Defined
1/13/2004
1/13/2004
4017
Full Cost of Instruction Reduction for Repeat Attempts Due to Extenuating Circumstances
1/13/2004
1/13/2004
4018
Student Petitions Process
6/10/2002
1/13/2004
1/13/2004
4025
Student Code of Conduct
8/1/1977
1/13/2004
1/13/2004
4028
Hazing
9/13/2005
9/13/2005