Miami Dade College Logo Procedures
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Miami Dade College
Manual of Procedures

[Click here for MDC Policies]

Note: These program descriptions are provided in Adobe Acrobat format.  You will need the free Adobe Acrobat Reader to view them.

CONTENTS

INDEX
Chapter 1 General Administration & Management
Chapter 2 Personnel
Chapter 3 Financial Management
Chapter 4 Student Personnel Activities & Services
Chapter 5 Buildings Grounds & Utilities
Chapter 6 Contracts & Purchasing
Chapter 7 Instructional Resources/Media
Chapter 8 Instructional Curriculum
Chapter 9 Campus Libraries & Services

CHAPTER 1
GENERAL ADMINISTRATION & MANAGEMENT

[Back to Contents]
  PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

1010

Administrative Organization

2/29/1972

11/8/2005

11/8/2005

1011

Procedures for Submitting Recommendations to the District Board of Trustees

5/10/1971

11/8/2005

11/8/2005

1011A Substantive Change 07/16/2013    

1012

Contact with College Attorney

1/4/1980

11/8/2005

11/8/2005

1014

College Risk Asessment Process

05/17/11

05/17/11

05/17/11

1015

District Board of Trustees Voting Procedures

4/14/2004

11/8/2005

11/8/2005

1019

Guidelines for Electronic Coverage of Regularly Scheduled District Board of Trustees Meetings Open to the Public

9/23/2003

 

3/1/2005

1035

College Archives

10/11/2005

 

10/11/2005

1035

FORM

NA

NA

NA

1045

Miami Dade College Museum of Art + Design, By-Laws, Museum Board of Advisors

10/ 28/2015

NA

NA

1046

Miami Dade College Museum of Art + Design, Code of Ethics

10/ 28/2015

NA

NA

1047

Miami Dade College Acquisitions & Collections Management - Museum of Art + Design Permanent Art Collection and College Campus Art Collections

10/ 28/2015

NA

NA

1048

Miami Dade College Museum of Art + Design, Museum and Campus Collections Deaccession

10/ 28/2015

NA

NA

1070

Implementation and Codification of Policies and Procedures

5/18/1971

11/8/2005

11/8/2005

1071

Guidelines for the Acceptance of Gifts to Miami Dade College

10/30/1986

11/8/2005

11/8/2005

1075 Academic Calendar 2018-2023 6/13/2016 6/17/2016  
1075 Academic Calendar 2013-2018 6/13/2006 1/30/2014  

1121

Residency for Tuition Purposes

9/15/1969

6/24/2005

6/24/2005

1144

Special Admissions Decisions

8/1/1977

6/24/2005

6/24/2005

1154

Processing Student Change of Address, Phone Numbers, and Email Address

9/15/1969

6/24/2005

6/24/2005

1164

Course User Fees

3/2/1979

1/18/2005

1/18/2005

1167 Textbook Affordability 10/12/2010    
1170 Employee/Dependent & Retiree Tuition Fee Waivers 6/30/1987 6/9/2016 6/9/2016

1170A

Student Fee Waiver and Fee Exemptions

4/19/2005

2/11/2014

2/11/2014

1203

Enrollment of Veterans

9/15/1969

2/14/2014

2/14/2014

1285

Honorary Degrees

8/5/2004

10/8/2004

10/8/2004

1320

Institutional Research

9/15/1969

7/12/2005

7/12/2005

1321

Authorization to Conduct Research

9/15/1969

7/23/2009

7/23/2009

1400

Department of Public Safety

2/29/1972

10/11/2005

10/11/2005

1405

Sexual Predator and Sexual Offender Notification

3/31/2004

 

3/1/2005

1409

Demonstrations

6/30/1978

2/14/2012

2/14/2012

1409

FORM

1/13/2004

2/14/2012

2/14/2012

1410

Security of Buildings

9/15/1969

10/11/2005

10/11/2005

1433

Parking Decals for Full-Time, Part-Time and Contractual Employees

1/9/1980

3/7/2011

3/7/2011

1453

Parking Decals for Students

NA

 

3/1/2005

1454

Vehicle Parking

9/15/1969

3/7/2011 3/7/2011
1470 Use and Rental of Vehicles 6/13/06 7/26/07 7/26/07

1514

College Mail Room Services

11/13/1972

9/13/2005

9/13/2005

1541

Supplementary Custodial Services and Relocation of Furniture and Equipment

9/15/1969

 

10/11/2005

1590

College Crisis Management

12/20/1971

4/22/2016

4/22/2016

1595

Medical Emergency Response for Communicable Diseases

8/16/2016

 

3/1/2005

1660 Safety 2/8/1974 2/8/1974 12/6/2005

1665

Discrimination and Harassment Grievance Process

5/18/2004

3/12/2015

3/12/2015

1701

Communications

01/31/1974

09/15/2015

09/15/2015

CHAPTER 2
PERSONNEL

[Back to Contents]
PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

2000

Personnel Actions Fiscal Year Calendar

8/1/1994

3/9/2010

3/9/2010

2010

A Glossary of Terms and Definitions

6/2/1980

6/9/2016

6/9/2016

2050

Solicitation of Employees

3/24/1972

6/9/2016

6/9/2016

2052

United Way

9/15/1969

3/9/2010

3/9/2010

2100

Recruitment, Internal/External Recruitment, Selection and Hiring Process

5/25/1976

12/8/2014

12/8/2014

2101

Personnel Records

2/29/1972

7/9/2013

7/9/2013

2102

New Employee Orientation Process for Instructional Personnel and
New Employee Onboarding Process for Non-instructional Personnel

2/8/1974

7/9/2013

7/9/2013

2106

Personnel Records/Limited Access

3/2/1979

1/18/2005

1/18/2005

2107

Fee(s) for Photocopying or Duplicating Public Records

1/24/1975

1/18/2005

1/18/2005

2119

Assessment of Prospective Clerical/Secretarial Employees

10/25/1976

1/18/2005

1/18/2005

2121

Nepotism

3/30/1978

1/18/2005

1/18/2005

2124

Probationary Period for Professional Exempt Non-Contractual and
Support Non-Exempt Personnel

3/28/1978

6/9/2016

6/9/2016

2125

Employment, Volunteer and Intern Background Checks

11/8/2005

12/8/2014

12/8/2014

2129

Driver Record Search

4/26/1979

9/10/2013

9/10/2013

2130

Lay-Off/Reduction-in-Force for Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Personnel

2/25/1991

4/29/2009

4/29/2009

2132

Separation of Employment (Resignation/Termination)

12/11/1978

6/9/2016

6/9/2016

2134

Withholding Salary Checks

10/15/1970

11/8/2005

11/8/2005

2135
All Full-Time Personnel: Employee Retirement
6/14/2011
6/14/2011
6/14/2011

2136

All Full-Time Employees: Benefit Insurance Plans

8/1/2006

12/8/2014

12/8/2014

2137
Retiree Benefit Program
11/8/2005
11/8/2005

2138

Health Insurance Portability and Accountability Act of 1996 - Compliance

11/8/2005

 

11/8/2005

2146

Faculty Phased Retirement Program

6/12/1997

9/13/2005

9/13/2005

2153

Part-Time Instructional Personnel

9/28/1976

4/19/2005

4/19/2005

2160 Part-Time Employee Performance Standards 6/11/2013    

2220

Determining Professional Development Credit for Internal Training Programs

11/6/1980

9/13/2005

9/13/2005

2230

Classification and Reclassification of Positions

11/10/1972

9/13/2005

9/13/2005

2303

Employee Enrollment in Credit Courses

8/20/1975

3/8/2005

3/8/2005

2304

Support Non-Exempt Educational Assistance

1/5/1988

3/9/2010

3/9/2010

2352

Performance Review of Full-Time Non-Instructional Employees

4/15/1977

6/9/2016

6/9/2016

2360

Adjunct Instructor Review

8/22/2013

N/A

N/A

2370

Service/Retirement Awards Program

5/25/1976

2/3/2005

2/3/2005

2400

All Personnel: Drug/Alcohol Free Workplace

11/8/2005

 

11/8/2005

2408

All Personnel: Human Immunodeficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS) Guidelines

11/8/2005

3/9/2010

3/9/2010

2410

Performance and Disciplinary Standards, Disciplinary Appeal Process, and Complaint Process for Full- Time Employees.

1/10/1978

6/9/2016

6/9/2016

2500

Leaves for Professional Development

8/1/1977

9/13/2005

9/13/2005

2501

Vacation Leave for Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Employees

1/3/1980

2/3/2005

2/3/2005

2501A

All Personnel: Leaves and Absences

11/8/2005

6/9/2016

6/9/2016

2502

Sick Leave Non-Instructional Personnel

8/1/1977

9/13/2005

9/13/2005

2502A

All Personnel: Retirement Sick Leave Payment Program

11/8/2005

8/30/2011

8/30/2011

2503

Personal Leave Without Pay for Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Employees

3/1/1974

2/3/2005

2/3/2005

2503A

All Personnel: Personal Leaves of Absence

11/8/2005

5/14/2013

5/14/2013

2504

Leave for Illness or Injury in Line-of-Duty

3/24/1972

3/8/2005

3/8/2005

2505

Sick Leave Pool

1/11/1980

3/9/2010

3/9/2010

2506

Military Leave

3/11/1974

5/14/2013

5/14/2013

2508

Administrative/Temporary Duty Leave for Court/Hearing Appearances

12/11/1978

6/9/2016

6/9/2016

2510

Absence Without Approved Leave

10/8/1975

1/18/2005

1/18/2005

2515

Leave Donation Program

7/1/2005

 

7/1/2005

2520

Disaster Pay Leave

3/8/2005

6/11/2013

6/11/2013

2650

Unemployment Compensation Claims

2/22/1978

3/9/2010

3/9/2010

2651

Pay for Non-Exempt Employees

4/19/2005

6/9/2016

6/9/2016

2652

Pay for Exempt Employees

4/19/2005

6/11/2013

6/11/13

2653

Income Protection Insurance

9/15/1969

1/18/2005

1/18/2005

2656

Tax Sheltered Annuities

9/15/1969

3/9/2010

3/9/2010

2657

All Personnel: Terminal Leave Payment Program

5/21/2003

9/13/2005

9/13/2005

2660

Worker's Compensation

1/28/1972

1/18/2005

1/18/2005

2670

Direct Deposit

9/15/1969

3/9/2010

3/9/2010

2738

Transfer of All Personnel

7/5/1983

3/8/2005

3/8/2005

2750 All Full-Time Personnel: Calendar 2015-2016 7/1/2013 6/16/2016 6/16/2016

2826

Safe Harbor Provisions

10/4/1978

4/19/2005

4/19/2005

2828

Workday-Workweek (College Personnel) Shift Differential
(Staff/Non-Contractual)

11/6/1979

6/9/2016

6/9/2016

2831

Compensation Practices for Non-Instructional Personnel

7/1/2005

6/9/2016

6/9/2016

2832

Compensation Practices for Instructional Personnel

8/22/2005

6/11/2013

6/11/13


CHAPTER 3
FINANCIAL MANAGEMENT

[Back to Contents]
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

3001

Request for Assigning, Changing, or Inactivating an Account Code In the Chart of Accounts

7/28/1975

10/11/2005

10/11/2005

3052

Utilization of Funds Derived from Auxiliary Enterprises and Undesignated Gifts

4/14/1972

10/11/2005

10/11/2005

3080

Financial Reports

8/18/1972

10/11/2005

10/11/2005

3092

Administration of Approved Federal and Other Externally Funded Grants

5/13/1974

10/11/2005

10/11/2005

3093

Processing and Reporting of Federal and Other Externally Funded Grant Expenditures

1/22/1971

10/11/2005

10/11/2005

3100

Fund Groups Used by Florida's Community Colleges

2/16/1970

10/11/2005

10/11/2005

3106

Student Returned Checks

6/3/1981

10/11/2005

10/11/2005

3107

Maintaining the Registration Fee Table

7/3/1986

10/11/2005

10/11/2005

3108

Allied Health and Nursing Program; Malpractice Insurance Premiums

7/3/1986

10/11/2005

10/11/2005

3109

Cash Receipts

3/25/1981

10/11/2005

10/11/2005

3110

Cash Collections Other Than at Bursar's Office

11/8/2005

 

11/8/2005

3115

Miscellaneous Scholarships

4/30/1982

10/11/2005

10/11/2005

3128

Charge Accounts for Student Fees

3/25/1981

10/11/2005

10/11/2005

3129

Handling Flat Fee Non-Credit Registrations

7/25/1980

10/11/2005

10/11/2005

3140
Registration Fee Collections
9/15/1969
   

3140.1

Student Accounts Receivable

9/15/1969

10/11/2005

10/11/2005

3141

Expenditure of Student Activity and Service Fees

3/26/1976

11/8/2005

11/8/2005

3149

Financial Obligations -Students (Loans and Fee Deficiencies)

12/15/1969

10/11/2005

10/11/2005

3199

Negotiating Checks that Exceed the Amount of Fees and/or Obligations

5/18/1971

10/11/2005

10/11/2005

3243

Outstanding Student Financial Obligations to the College

9/15/1969

10/11/2005

10/11/2005

3251

Refunds of Student Fees

5/18/1971

10/11/2005

10/11/2005

3253

Refunds for Vocational Credit and Continuing Education Courses

2/20/1976

10/11/2005

10/11/2005

3270

Petty Cash

4/30/1982

10/11/2005

10/11/2005

3280

Reimbursement to College Employees for College-Related Purchases Not Exceeding $500

5/4/1971

10/11/2005

10/11/2005

3400

Travel Reimbursement for the District Board of Trustees, the President, College Employees and Other Authorized Persons

2/20/1976

1/12/10

1/12/10

3450

Travel Advances for Estimated Expenses Pertaining to Student Activity and Athletic Funds

11/6/1980

10/11/2005

10/11/2005

3515

Authorization for Use of Overtime Funds

10/25/1971

10/11/2005

10/11/2005

3571

Time and Attendance Rosters for Payrolls

9/15/1969

10/11/2005

10/11/2005

3580
Collection of Salary Overpayments
12/24/1988
11/8/2005
11/8/2005

3600

Budget Preparation and Enrollment Projections

1/24/1975

10/11/2005

10/11/2005

3601

Continuing Education Variable Funding Procedure

7/15/1976

11/8/2005

11/8/2005

3820

Investment of Surplus Funds

3/16/1995

01/29/2009

1/29/2009

3821

Investment of Endowment Funds

10/11/2005

2/11/2014

2/11/2014

3900

Property Management

11/8/2005

1/12/2010

1/12/2010

3908

Use of College Facilities by External Organizations

7/30/1970

9/8/2015

9/8/2015

3990

Insurance on Construction Projects

10/15/1970

10/11/2005

10/11/2005


CHAPTER 4
STUDENT PERSONNEL ACTIVITIES & SERVICES

[Back to Contents]
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE
4000 Admissions Criteria and Guidelines 6/25/1979 06/09/2015 06/09/2015
4005 Technical Manual of Procedures (Admissions and Records, Registration and Graduation) 2/2/1977 1/13/2004 1/13/2004
4006 Technical Manual of Procedures (Student Financial Assistance) 3/2/1979 1/13/2004 1/13/2004
4009 Student Rights and Responsibilities 6/10/2002 9/10/2013 9/10/2013
4010 Standards of Academic Progress 8/10/1978 1/13/2004 1/13/2004
4015 Guidelines for Appeal of the Standards of Academic Progress 7/2/1979 1/13/2004 1/13/2004
4016 Course Withdrawal and Forgiveness: Exceptions Defined 1/13/2004    
4017 Full Cost of Instruction Reduction for Repeat Attempts Due to Extenuating Circumstances 1/13/2004 2/11/2014 2/11/2014
4018 Student Petitions Process 6/10/2002 4/08/2014 4/08/2014
4025 Student Code of Conduct 8/1/1977 2/29/2016 2/29/2016
4028 Hazing 9/13/2005   9/13/2005
4030 Student Disciplinary Procedures 8/1/1977 5/12/2010 5/12/2010
4032 Student Complaints 2/14/2014 9/16/2016 9/16/2016
4035 Procedure Addressing Academic Dishonesty 1/21/1983 3/8/2005 3/8/2005
4040 Organization and Administration of Student Financial Aid Programs 4/30/1980 1/13/2004 1/13/2004
4045 Administration of Guaranteed and Federally Insured Loan Programs 2/2/1977 1/13/2004 1/13/2004
4050-A Administration of Student Short Term Loans 7/20/1977 1/13/2004 1/13/2004
4052 Veterans (VA) Deferments 10/15/1982 2/11/14 2/11/14
4055 Services For Students With Disabilities 2/7/1992 2/29/2016 2/29/2016
4060 Psychological Assessment 5/22/1978 5/12/2010 5/12/2010
4064 Attendance Records/Reporting Last Date of Attendance 5/8/2007    
4064 Instructions 5/8/2007    
4067 Religious Observances by Students 6/10/2002 1/13/2004 1/13/2004
4070 Student Goverment Association Election 1/13/2004   1/13/2004
4072 Formation of Student Organizations 9/15/1999 1/13/2004 1/13/2004
4073 Suspension of Student Organizations 9/29/1999 1/13/2004 1/13/2004
4075 Communication Between Students, Faculty And
Administration
9/29/1998 1/13/2004 1/13/2004
4080 Handling of Personal Emergency for Students 9/15/1969 1/13/2004 1/13/2004
4085 Release of Student Information 1/20/1978 8/27/2009 8/27/2009
4088 Destruction of Student Records 8/01/1977 3/18/2004 3/18/2004
4089 Allocation of Student Activity and Service Fees 1/13/2004   1/13/2004
4094 Exhibit Table 5/8/2007    
4094 Form 5/8/2007    
4095 Distribution of Literature 3/28/1978 1/13/2004 1/13/2004
4096 Student Travel 1/13/2004 5/10/2005 5/10/2005
4097 Student Life Guest Speakers 9/15/1969 1/13/2004 1/13/2004
4098 Solicitation of Students 4/7/2008    
4099 Visits of Campus Recruiters 9/15/1969 1/13/2004 1/13/2004


CHAPTER 5
BUILDINGS, GROUNDS, AND UTILITIES

[Back to Contents]
PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

5005

Criteria and Process for Selection of Professional Services

9/15/1969

10/11/2005

10/11/2005

5007 Process for Acquisition of Art for Display in Public Spaces 10/2/2006    

5010

Authorization of Architectural or Engineering Services

10/11/2005

 

10/11/2005

5020

Progress and Final Payment for Architectural/Engineering Services

10/11/2005

 

10/11/2005

5030

Specific Authorization to Contractor with Continuing Service Agreement

10/11/2005

 

10/11/2005

5052

Prequalification of Contractors

10/11/2005

 

10/11/2005

5060

Payment of Contractors

12/6/2005

 

12/6/2005

5055

Bid Openings for Construction

9/15/1969

10/11/2005

10/11/2005

5070

Permit and Inspection of Construction

9/15/1969

10/11/2005

10/11/2005

5080

Requesting Construction Services

10/11/2005

 

10/11/2005

5100

Environmental Safety Task Force

2/18/1997

2/18/1997

10/11/2005

5101

Notification of Safety, Health, Casualty, Sanitation and Environmental Concerns

2/18/1997

10/11/2005

10/11/2005


CHAPTER 6
CONTRACTS AND PURCHASING

[Back to Contents]
PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE

6000

Purchasing Authority and Purchase Requisitions Processing

8/2/1978

11/8/2005

11/8/2005

6001
Allowable Expenditures of the College
1/12/10
1/12/10
1/12/10

6003

Competitive Pricing Procedure

8/2/1978

6/22/2006

10/11/2005

6008

Merchandise to be Received on a Trial Basis

7/3/1986

11/8/2005

11/8/2005

6013

Conflict of Interest Relative to Employees of the Purchasing Department

8/2/1978

11/8/2005

11/8/2005

6100

Preparation of a Department Requisition

8/2/1978

11/8/2005

11/8/2005

6107

Lead Time for the Department Requisitions

8/2/1978

11/8/2005

11/8/2005

6108

No Substitutes/Sole Source/College Standards

8/2/1978

11/8/2005

11/8/2005

6110

Emergency Purchases

8/2/1978

11/8/2005

11/8/2005

6236

Tie Bids for Purchases

8/2/1978

11/8/2005

11/8/2005

6280

Placement of Advertising with News Media

8/2/1978

11/8/2005

11/8/2005

6300

Contracts, Agreements, and Leases - Signature Requirements and Procedures

4/4/1984

11/8/2005

11/8/2005

6309

Correspondence with Vendors

8/2/1978

11/8/2005

11/8/2005

6350

Contracts for Major Food Services and Vending Machine Services

8/2/1978

7/15/2016

7/15/2016

6010

Bid Protest Procedures for Procurement

11/8/2005

 

11/8/2005

6520

Miami Dade College Purchasing Card Program

11/8/2005

 

11/8/2005

6550

Small Local Business Enterprises Initiative Incentives

2/17/2010

2/17/2010

2/17/2010


CHAPTER 8
INSTRUCTIONAL CURRICULUM

[Back to Contents]
PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE
8004 Advisory Committees for Workforce Education 12/16/1975 11/8/2005 11/8/2005
8030 Relations with Senior Colleges 9/15/1969 11/8/2005 11/8/2005
8045 Record of Credit Earned by Examination 9/15/1968 11/8/2005 11/8/2005
8055 Eligibility of College Students to take the College-Level Academic Skills Test (CLAST) 1/15/1985 11/8/2005 11/8/2005
8100 Assignment of Course Prefixes and Numbers 5/30/1972 11/8/2005 11/8/2005
8141 Admission and Registration 6/15/1970 11/8/2005 11/8/2005
8150 Curriculum Processes 10/15/1982 9/10/2013 9/10/2013
8171 Approval of New Non-Credit Courses 2/2/1977 11/8/2005 11/8/2005
8301 Student Appeal of Grades 8/6/1976 4/23/2004 11/8/2005
8303 Placement Testing of Students 9/15/1969 11/8/2005 11/8/2005
8380 Grade Reporting 9/15/1969 11/8/2005 11/8/2005
8381 Granting and Removing of Incomplete Grades 2/7/1978 11/8/2005 11/8/2005
8660 Institutional Responsibility for Occupational Education 2/28/1976    
8800 Veteran Education New Course or Program Approvals 9/15/1969 11/8/2005 11/8/2005
8881 Out-of-District Study Programs (International – Education Abroad Programs) 8/26/1980 11/8/2005 11/8/2005
8890 Degrees and Certificates 11/6/1981 11/8/2005 11/8/2005
8893 Awarding Additional Degrees 5/15/1970 11/8/2005 11/8/2005


CHAPTER 9
CAMPUS LIBRARIES AND SERVICES

[Back to Contents]
PROCEDURE
EFFECTIVE
DATE
LAST REVISION DATE
LAST REVIEW DATE
9002 Campus Libraries Financial Accountability 9/15/1969 11/8/05 11/8/05
9005 Acquisition of Library Materials by Campus Libraries 9/15/1969 11/8/05 11/8/05
9100 Library Services 9/15/1969 11/8/05 11/8/05
9120 Library Borrowing Privileges 9/15/1969 11/8/05 11/8/05
9121 Library Obligations 8/6/1976 11/8/05 11/8/05
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