Manual of Policy

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Index

Chapter I - Administration and Management

Chapter II - Personnel

Chapter III - Financial Management

Chapter IV - Student Personnel and Services

Chapter V - Buildings, Grounds, and Utilities

Chapter VI - Contracts and Purchasing

Chapter VII - Instructional Resources - Media, Systems, Programs and Equipment

Chapter VIII - Instructional and Curriculum

Chapter IX - Campus Libraries and Services

Chapter I - Administration and Management

Chapter I - Administration and Management
  Policy Last Board Action Review Date
I-1 Administration and Organization of Miami Dade College Policy Manual Approval 7/19/2011 7/16/2013
I-2 Substantive Change 7/16/2013 7/16/2013
I-3 District Board of Trustees: Self-Evaluation 10/15/2019  
I-4B Signature Authority 9/29/2005 7/16/2013
I-5 Appointment of Acting Secretary to the Board in Absence of Secretary  9/21/1999 7/16/2013
I-6A Facsimile Signatures  3/9/1977 7/16/2013
I-7 District Board of Trustees: Conflict of Interest 11/19/2013  
I-10 All Personnel Except Full-Time Instructional Personnel: Intellectual Property  6/19/2007 7/16/2013
I-12 Fair-Use of Copyrighted Works for Education and Research 9/29/2005 7/16/2013
I-13 Textbook and Course Material Affordability and Transparency 4/18/2023 7/16/2013
I-15 College Seal  7/1/1968 7/16/2013
I-17 Appearances Before the District Board of Trustees 9/17/2013 7/16/2013
I-19 All Personnel: Human Immunodeficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS) Guidelines 7/19/2011 7/16/2013
I-20 Sexual Assault, Dating Violence, Domestic Violence & Stalking 9/15/2015  
I-21 Equal Access/Equal Opportunity 9/26/2023 6/26/2023
I-22 Admissions Policy of Miami Dade College  9/21/1999 7/16/2013
I-25 Retention and Destruction of Records 9/29/2005 7/16/2013
I-26 College Archives and Special Collections 9/29/2005 7/16/2013
I-30 Waiver of Fees 7/16/2013 7/16/2013
I-30A Fees for College Credit by Examination and Evaluation of Specialized Non-Collegiate Instruction 7/21/2009 7/16/2013
I-31 State Employee Tuition Waiver Program 7/19/2011 7/16/2013
I-32 Tuition and Out-of-State Fees 7/19/2011 7/16/2013
I-33 Academic Calendar 7/19/2011 7/16/2013
I-35 Refund of Student Fees 7/19/2011 7/16/2013
I-40 Emergency Response Responsibilities 7/21/2009 7/16/2013
I-42 Prohibition of Weapons on Campus 3/18/2014 7/16/2013
I-44 Tobacco and Smoke-Free College 7/16/2013 7/16/2013
I-50 Bookstore, Food and Vending Operations 7/19/2011 7/16/2013
I-70 Communication with the Public 9/21/1999 7/16/2013
I-71 Political Issues and Correspondence 7/16/2013 7/16/2013
I-72 Privacy Policy 7/18/2017  
I-73 Authorization to Accept Gifts Made to Miami Dade College 7/21/2009 7/16/2013
I-76 Establishment of Miami Dade College Foundation, Incorporated, as a Repository of Contributions in Support of the College 7/21/2009 7/16/2013
I-82 Support Staff Councils 1/27/1987 7/16/2013
I-90 Legal Services for Officers and Employees 9/21/1999 7/16/2013
I-91 Report and Investigation of Fraud 3/18/2014 7/16/2013
I-92 Identity Theft Prevention – Red Flags Rule 6/22/2017  7/16/2013 
I-93 MDC Card: College Identification Card 1/18/2000 7/16/2013

Chapter II - Personnel

Chapter II - Personnel
  Policy Last Board Action Review Date
II-2 All Personnel: Personnel Actions and Levels of Appeal 7/16/2013 7/16/2013
II-6 All Personnel: Solicitation of Employees 6/19/2007 7/16/2013
II-8 Full-Time Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Personnel: Defining the Workweek 7/19/2011 7/16/2013
II-9 Instructional Personnel: Minimum Amount of Service Required for One Year of Service Credit 7/21/2009 7/16/2013
II-10A Professional Exempt Contractual Personnel: Contracts 7/21/2009 7/16/2013
II-11 Full-Time Faculty: Contracts 7/16/2013 7/16/2013
II-12 All Personnel: Evaluations 2/26/2019 7/16/2013
II-14 Full-Time Professional Exempt Non-Contractual and Support Non-Exempt Personnel: Probation and Dismissal 7/16/2013 7/16/2013
II-16 All Personnel: Dismissal Covers All Positions 7/16/2013 7/16/2013
II-16A Full-Time Non-Instructional Personnel: Lay-Off; Reduction-in-Force 7/21/2009 7/16/2013
II-17 All Personnel: Employment Documentation 7/21/2009 7/16/2013
II-17A Background Checks 12/15/2020 7/16/2013
II-18 Full-Time Personnel: Outside Employment 7/16/2013 7/16/2013
II-19 Full-Time and Part-Time Instructional Personnel: Credentials 7/16/2013 7/16/2013
II-19A All Full-Time Personnel: New Employee Orientation 7/16/2013 7/16/2013
II-20 All Personnel: Candidates for Public Office 7/16/2013 7/16/2013
II-23 All Personnel: Conflict of Interest and Code of Ethics 7/19/2011 7/16/2013
II-27 Full-Time Non-Instructional Personnel: Vacation Leave 7/19/2011 7/16/2013
II-28 All Personnel: Sick Leave 7/16/2013 7/16/2013
II-29 Voluntary Leave Donations 7/16/2013 7/16/2013
II-30 All Personnel: Personal Leaves of Absence 7/16/2013 7/16/2013  
II-31 All Personnel: Military Leave for Training and Extended Active Duty 7/16/2013 7/16/2013
II-33 All Personnel: Administrative Leave for Court Purposes 6/19/2007 7/16/2013
II-35 All Full-Time Personnel: Holiday & Recess Periods 7/21/2009 7/16/2013
II-41A Honorary Rank 10/23/2001 7/16/2013
II-51 Salary Administration: Professional Exempt Contractual/Professional Exempt Non-Contractual/Support Non-Exempt 7/16/2013 7/16/2013
II-51A/II-52-A All Full-Time Personnel: Individual Retiree Health Benefit Subsidy 7/16/2013 7/16/2013
II-52 Salary Administration: Instructional Contractual Personnel 7/19/2011 7/16/2013
II-54 All Personnel: Voluntary Salary Deductions 7/16/2013 7/16/2013
II-70  All Full-Time Non-Instructional Personnel: Performance Review Date 7/21/2009 7/16/2013
II-71 All Full-Time Non-Instructional Personnel: Performance Standards and Grievances/Appeals 7/16/2013 7/16/2013
II-74 All Full-Time Personnel: Assignment to Programs Funded by Other than County and State Funds 7/19/2011 7/16/2013
II-76 All Personnel: Professional Development 9/21/1999 7/16/2013
II-79 All Full-Time Professional Exempt Contractual Personnel: Administrative Hearings 10/23/2001 7/16/2013
II-80 All Full-Time Personnel: Benefit Plans 7/16/2013 7/16/2013
II-81 All Full-Time Employees: Benefit Insurance Plans 7/21/2009 7/16/2013
II-81A Health Insurance Portability and Accountability Act of 1996– Compliance 7/21/2009 7/16/2013
II-82 All Full-Time Personnel: Employee Retirement 7/19/2011 7/16/2013
II-83 All Personnel: Workers’ Compensation Law 7/19/2011 7/16/2013
II-84 All Personnel: Alternate to Social Security Program for Part Time Employees 7/21/2009 7/16/2013
II-84A All Full-Time Personnel: Terminal Leave Payment Program 7/16/2013 7/16/2013
II-85 Full-Time Non-Instructional Personnel: Educational Assistance Program 7/16/2013 7/16/2013
II-86 All Personnel: Drug/Alcohol Dependency 7/16/2013 7/16/2013

Chapter III - Financial Management

Chapter III - Financial Management
  Policy Last Board Action Review Date
III-1 College Business Affairs 7/19/2011 7/16/2013
III-4 Employee Bond 7/19/2011 7/16/2013
III-10 Transfer of Funds Between Fund Groups 7/19/2011 7/16/2013
III-11 Investment of College Funds 7/19/2011 7/16/2013
III-15 Electronic Transfer of Funds 6/16/2020 7/16/2013
III-20 Budget Preparation 9/21/1999 7/16/2013
III-34 Receipt and Deposit of Funds 7/19/2011 7/16/2013
III-50 Grants Administration 5/20/2014  
III-60 College Property: Receipt, Custody, Insurance and Control 7/19/2011 7/16/2013
III-70 Periodic Audits and Management Analyses 7/19/2011 7/16/2013
III-90 Deposit and Disbursement of Construction Funds 7/19/2011 7/16/2013

Chapter IV - Student Personnel and Services

Chapter IV - Student Personnel and Services
  Policy Last Board Action Review Date
IV-3 Student Organizations 7/16/2013 7/16/2013
IV-5 Student Rights and Responsibilities 9/21/1999 7/16/2013
IV-6 Hazing Prohibited 9/29/2005 7/16/2013
IV-7 Student Notification of Alternatives to Traditional Developmental Education 7/16/2013 7/16/2013
IV-8 Student Complaints 3/18/2014  
IV-10 Student Intellectual Property 4/13/2004 7/16/2013
IV-20 Student Evaluation Records 7/19/2011 7/16/2013
IV-30 Standards of Academic Progress 7/16/2013 7/16/2013
IV-35 Student Appeal of Course Withdrawal and Forgiveness Limitations, Full Cost of Instruction Assessment, and an Appeal/Approval Process 7/16/2013 7/16/2013
IV-60 Coaches' Code of Ethics 10/20/1998 7/16/2013
IV-61 Student Athlete Code of Conduct 7/22/2003 7/16/2013
IV-90 Student Publications 7/19/2011 7/16/2013

Chapter V - Buildings, Grounds and Utilities

Chapter V - Buildings, Grounds and Utilities
  Policy Last Board Action Review Date
V-3 Construction Contract Documents and Submittals 7/16/2013 7/16/2013
V-4 Funds for Construction of Facilities 7/19/2011 7/16/2013
V-5 Planning and Construction of Facilities and Property Acquisitions 7/19/2011 7/16/2013
V-7 Plan Review Dateocuments, Submittals, and Construction Projects 7/16/2013 7/16/2013
V-8 Operations and Maintenance of College Facilities  7/16/2013 7/16/2013
V-10 Authorization to Approve Construction Change Orders 9/29/2005 7/16/2013
V-13 Processes and Standards for Facilities Management 7/16/2013 7/16/2013
V-20 Contractor Payments and Project Closeout 7/19/2011 7/16/2013
V-21 Interim and Final Payments to Architects, Engineers, and Other Providers of Professional Services 7/16/2013 7/16/2013
V-23 Naming of College Facilities 10/16/2007 7/16/2013
V-24 Use of College Facilities 9/18/2018 7/16/2013
V-30 Safety, Health and Sanitation 7/19/2011 7/16/2013
V-35 Animals on Campus 1/15/2019 7/16/2013
V-40 Miami Dade College Art in Public Places Program 9/29/2005 7/16/2013
V-50 Unmanned Aircraft Systems (Unmanned Aircraft and Model Aircraft) Operation 10/24/2023 10/24/2023

Chapter VI - Contracts and Purchasing

Chapter VI - Contracts and Purchasing
  Policy Last Board Action Review Date
VI-1 Guidelines for Selection of Professional Services 7/16/2013 7/16/2013
VI-2 Bidding for Commodities and Services 7/16/2013 7/16/2013
VI-3A Minority Business Enterprises 9/21/1999 7/16/2013
VI-4 Small Local Business Enterprise Initiative 7/21/2009 7/16/2013
VI-5 Local Business Preference 11/20/2018  
VI-6 Prequalification of Contractors 7/19/2011 7/16/2013
VI-12 Bids and Awards of Contracts for Construction, Remodeling, Demolition or Maintenance of Educational Facilities 7/19/2011 7/16/2013
VI-30 Contractual Agreements with Individuals or Organizations for Professional and Technical Services 9/21/2017 7/16/2013

Chapter VII - Instructional Resources - Media, Systems, Programs and Equipment

Chapter VII - Instructional Resources - Media, Systems, Programs and Equipment
  Policy Last Board Action Review Date
VII-1 Use of Computing Resources at Miami Dade College 6/19/2007 7/16/2013
VII-5 Miami Dade College Information Security Plan 6/19/2007 7/16/2013

Chapter VIII - Instructional and Curriculum

Chapter VIII - Instructional and Curriculum
  Policy Last Board Action Review Date
VIII-2 Accreditation 9/17/2013 7/16/2013
VIII-3 Objectives: Curriculum and Instruction 7/18/2023 5/03/2023
VIII-4 Advisory Committees for Workforce Education 7/16/201 7/16/2013
VIII-5 Evaluation 7/16/2013 7/16/2013
VIII-30 Placement Testing 4/18/2023 7/16/2013
VIII-31 Grading Practices 10/16/2018 7/16/2013
VIII-40 Intercollegiate Athletics 9/21/1999 7/16/2013
VIII-60 Special Instructional Programs 7/18/2023 5/19/2023
VIII-80 Graduation Requirements 4/18/2023 7/16/2013

Chapter IX - Campus Libraries and Services

Chapter IX - Campus Libraries and Services
  Policy Last Board Action Review Date
IX-1 College Learning Resources - Campuses 7/16/2013 7/16/2013
IX-5 Learning Resources Privileges for Retired Miami Dade College Employees 7/16/2013 7/16/2013