Miami
Dade College
Manual of Policy
[Click here for MDC Procedures]
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CONTENTS |
INDEX |
Chapter I |
Administration and Management |
Chapter II |
Personnel |
Chapter III |
Financial Management |
Chapter IV |
Student Personnel and Services |
Chapter V |
Building, Grounds, and Utilities |
Chapter VI |
Contracts and Purchasing |
Chapter VII |
Instructional Resources -- Media, Systems, Programs and Equipment |
Chapter VIII |
Instructional and Curriculum |
Chapter IX |
Campus Libraries and Services |
| |
CHAPTER I
ADMINISTRATION AND MANAGEMENT |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
I-1 |
Administration and Organization of Miami Dade College Policy Manual Approval |
7/19/2011 |
7/16/2013 |
| I-2 |
Substantive Change |
7/16/2013 |
7/16/2013 |
| I-3 |
District Board of Trustees: Self-Evaluation |
10/15/2019 |
|
| I-4B |
Signature Authority |
9/29/2005 |
7/16/2013 |
I-5 |
Appointment of Acting Secretary to the Board in Absence of Secretary |
9/21/1999 |
7/16/2013 |
I-6A |
Facsimile Signatures |
3/9/1977 |
7/16/2013 |
| I-7 |
District Board of Trustees: Conflict of Interest |
11/19/2013 |
|
I-10 |
All Personnel Except Full-Time Instructional Personnel: Intellectual Property |
6/19/2007 |
7/16/2013 |
I-12 |
Fair-Use of Copyrighted Works for Education and Research |
9/29/2005 |
7/16/2013 |
I-13 |
Textbook Affordability |
2/17/2009 |
7/16/2013 |
I-15 |
College Seal |
7/1/1968 |
7/16/2013 |
I-17 |
Appearances Before the District Board of Trustees |
9/17/2013 |
7/16/2013 |
I-19 |
All Personnel: Human Immunodeficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS) Guidelines |
7/19/2011 |
7/16/2013 |
| I-20 |
Sexual Assault, Dating Violence, Domestic Violence & Stalking |
9/15/2015 |
|
I-21 |
Equal Access/Equal Opportunity |
7/18/2017 |
7/16/2013 |
I-22 |
Admissions Policy of Miami Dade College |
9/21/1999 |
7/16/2013 |
I-25 |
Retention and Destruction of Records |
9/29/2005 |
7/16/2013 |
I-26 |
College Archives and Special Collections |
9/29/2005 |
7/16/2013 |
I-30 |
Waiver of Fees |
7/16/2013 |
7/16/2013 |
I-30A |
Fees for College Credit by Examination and Evaluation of Specialized Non-Collegiate Instruction |
7/21/2009 |
7/16/2013 |
I-31 |
State Employee Tuition Waiver Program |
7/19/2011 |
7/16/2013 |
I-32 |
Tuition and Out-of-State Fees |
7/19/2011 |
7/16/2013 |
I-33 |
Academic Calendar |
7/19/2011 |
7/16/2013 |
I-35 |
Refund of Student Fees |
7/19/2011 |
7/16/2013 |
I-40 |
Emergency Response Responsibilities |
7/21/2009 |
7/16/2013 |
I-42 |
Prohibition of Weapons on Campus |
3/18/2014 |
7/16/2013 |
I-44 |
Tobacco and Smoke-Free College |
7/16/2013 |
7/16/2013 |
I-50 |
Bookstore, Food and Vending Operations |
7/19/2011 |
7/16/2013 |
I-70 |
Communication with the Public |
9/21/1999 |
7/16/2013 |
I-71 |
Political Issues and Correspondence |
7/16/2013 |
7/16/2013 |
I-73 |
Authorization to Accept Gifts Made to Miami Dade College |
7/21/2009 |
7/16/2013 |
| I-72 |
Privacy Policy |
7/18/2017 |
|
I-76 |
Establishment of Miami Dade College Foundation, Incorporated, as a Repository of Contributions in Support of the College |
7/21/2009 |
7/16/2013 |
I-82 |
Support Staff Councils |
1/27/1987 |
7/16/2013 |
I-90 |
Legal Services for Officers and Employees |
9/21/1999 |
7/16/2013 |
I-91 |
Report and Investigation of Fraud |
3/18/2014 |
7/16/2013 |
I-92 |
Identity Theft Prevention – Red Flags Rule |
6/22/2017 |
7/16/2013 |
I-93 |
MDC Card: College Identification Card |
1/18/2000 |
7/16/2013 |
| |
CHAPTER II
PERSONNEL |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
II-2 |
All Personnel: Personnel Actions and Levels of Appeal |
7/16/2013 |
7/16/2013 |
II-6 |
All Personnel: Solicitation of Employees |
6/19/2007 |
7/16/2013 |
II-8 |
Full-Time Professional Exempt Contractual, Professional Exempt Non-Contractual and Support Non-Exempt Personnel: Defining the Workweek |
7/19/2011 |
7/16/2013 |
II-9 |
Instructional Personnel: Minimum Amount of Service Required for One Year of Service Credit |
7/21/2009 |
7/16/2013 |
II-10A |
Professional Exempt Contractual Personnel: Contracts |
7/21/2009 |
7/16/2013 |
| II-11 |
Full-Time Faculty: Contracts |
7/16/2013 |
7/16/2013 |
| II-12 |
All Personnel: Evaluations |
2/26/2019 |
7/16/2013 |
II-14 |
Full-Time Professional Exempt Non-Contractual and Support Non-Exempt Personnel: Probation and Dismissal |
7/16/2013 |
7/16/2013 |
II-16 |
All Personnel: Dismissal Covers All Positions |
7/16/2013 |
7/16/2013 |
II-16A |
Full-Time Non-Instructional Personnel: Lay-Off; Reduction-in-Force |
7/21/2009 |
7/16/2013 |
II-17 |
All Personnel: Employment Documentation |
7/21/2009 |
7/16/2013 |
II-17A |
Background Checks |
12/15/2020 |
7/16/2013 |
II-18 |
Full-Time Personnel: Outside Employment |
7/16/2013 |
7/16/2013 |
II-19 |
Full-Time and Part-Time Instructional Personnel: Credentials |
7/16/2013 |
7/16/2013 |
II-19A |
All Full-Time Personnel: New Employee Orientation |
7/16/2013 |
7/16/2013 |
II-20 |
All Personnel: Candidates for Public Office |
7/16/2013 |
7/16/2013 |
II-23 |
All Personnel: Conflict of Interest and Code of Ethics |
7/19/2011 |
7/16/2013 |
II-27 |
Full-Time Non-Instructional Personnel: Vacation Leave |
7/19/2011 |
7/16/2013 |
II-28 |
All Personnel: Sick Leave |
7/16/2013 |
7/16/2013 |
II-29 |
Voluntary Leave Donations |
7/16/2013 |
7/16/2013 |
II-30 |
All Personnel: Personal Leaves of Absence |
7/16/2013 |
7/16/2013 |
II-31 |
All Personnel: Military Leave for Training and Extended Active Duty |
7/16/2013 |
7/16/2013 |
II-33 |
All Personnel: Administrative Leave for Court Purposes |
6/19/2007 |
7/16/2013 |
II-35 |
All Full-Time Personnel: Holiday & Recess Periods |
7/21/2009 |
7/16/2013 |
II-41A |
Honorary Rank |
10/23/2001 |
7/16/2013 |
II-51 |
Salary Administration: Professional Exempt Contractual/Professional Exempt Non-Contractual/Support Non-Exempt |
7/16/2013 |
7/16/2013 |
II-51A /II-52-A |
All Full-Time Personnel: Individual Retiree Health Benefit Subsidy |
7/16/2013 |
7/16/2013 |
II-52 |
Salary Administration: Instructional Contractual Personnel |
7/19/2011 |
7/16/2013 |
II-54 |
All Personnel: Voluntary Salary Deductions |
7/16/2013 |
7/16/2013 |
II-70 |
All Full-Time Non-Instructional Personnel: Performance Review |
7/21/2009 |
7/16/2013 |
II-71 |
All Full-Time Non-Instructional Personnel: Performance Standards and Grievances/Appeals |
7/16/2013 |
7/16/2013 |
II-74 |
All Full-Time Personnel: Assignment to Programs Funded by Other than County and State Funds |
7/19/2011 |
7/16/2013 |
II-76 |
All Personnel: Professional Development |
9/21/1999 |
7/16/2013 |
II-79 |
All Full-Time Professional Exempt Contractual Personnel: Administrative Hearings |
10/23/2001 |
7/16/2013 |
II-80 |
All Full-Time Personnel: Benefit Plans |
7/16/2013 |
7/16/2013 |
II-81 |
All Full-Time Employees: Benefit Insurance Plans |
7/21/2009 |
7/16/2013 |
II-81A |
Health Insurance Portability and Accountability Act of 1996– Compliance |
7/21/2009 |
7/16/2013 |
II-82 |
All Full-Time Personnel: Employee Retirement |
7/19/2011 |
7/16/2013 |
II-83 |
All Personnel: Workers’ Compensation Law |
7/19/2011 |
7/16/2013 |
II-84 |
All Personnel: Alternate to Social Security Program for Part Time Employees |
7/21/2009 |
7/16/2013 |
II-84A |
All Full-Time Personnel: Terminal Leave Payment Program |
7/16/2013 |
7/16/2013 |
II-85 |
Full-Time Non-Instructional Personnel: Educational Assistance Program |
7/16/2013 |
7/16/2013 |
II-86 |
All Personnel: Drug/Alcohol Dependency |
7/16/2013 |
7/16/2013 |
| |
CHAPTER III
FINANCIAL MANAGEMENT |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
III-1 |
College Business Affairs |
7/19/2011 |
7/16/2013 |
III-4 |
Employee Bond |
7/19/2011 |
7/16/2013 |
III-10 |
Transfer of Funds Between Fund Groups |
7/19/2011 |
7/16/2013 |
III-11 |
Investment of College Funds |
7/19/2011 |
7/16/2013 |
III-15 |
Electronic Transfer of Funds |
6/16/2020 |
7/16/2013 |
III-20 |
Budget Preparation |
9/21/1999 |
7/16/2013 |
III-34 |
Receipt and Deposit of Funds |
7/19/2011 |
7/16/2013 |
III-50 |
Grants Administration |
5/20/2014 |
|
III-60 |
College Property: Receipt, Custody, Insurance and Control |
7/19/2011 |
7/16/2013 |
III-70 |
Periodic Audits and Management Analyses |
7/19/2011 |
7/16/2013 |
III-90 |
Deposit and Disbursement of Construction Funds |
7/19/2011 |
7/16/2013 |
| |
CHAPTER IV
STUDENT PERSONNEL AND SERVICES |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
IV-3 |
Student Organizations |
7/16/2013 |
7/16/2013 |
IV-5 |
Student Rights and Responsibilities |
9/21/1999 |
7/16/2013 |
IV-6 |
Hazing Prohibited |
9/29/2005 |
7/16/2013 |
IV-7 |
Student Notification of Alternatives to Traditional Developmental Education |
7/16/2013 |
7/16/2013 |
| IV-8 |
Student Complaints |
3/18/2014 |
|
IV-10 |
Student Intellectual Property |
4/13/2004 |
7/16/2013 |
IV-20 |
Student Evaluation Records |
7/19/2011 |
7/16/2013 |
IV-30 |
Standards of Academic Progress |
7/16/2013 |
7/16/2013 |
IV-35 |
Student Appeal of Course Withdrawal and Forgiveness Limitations, Full Cost of Instruction Assessment, and an Appeal/Approval Process |
7/16/2013 |
7/16/2013 |
IV-60 |
Coaches' Code of Ethics |
10/20/1998 |
7/16/2013 |
IV-61 |
Student Athlete Code of Conduct |
7/22/2003 |
7/16/2013 |
IV-90 |
Student Publications |
7/19/2011 |
7/16/2013 |
| |
CHAPTER V
BUILDING, GROUNDS, AND UTILITIES |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
V-3 |
Construction Contract Documents and Submittals |
7/16/2013 |
7/16/2013 |
V-4 |
Funds for Construction of Facilities |
7/19/2011 |
7/16/2013 |
V-5 |
Planning and Construction of Facilities and Property Acquisitions |
7/19/2011 |
7/16/2013 |
V-7 |
Plan Review and Inspection of Documents, Submittals, and Construction Projects |
7/16/2013 |
7/16/2013 |
V-8 |
Operations and Maintenance of College Facilities |
7/16/2013 |
7/16/2013 |
V-10 |
Authorization to Approve Construction Change Orders |
9/29/2005 |
7/16/2013 |
V-13 |
Processes and Standards for Facilities Management |
7/16/2013 |
7/16/2013 |
V-20 |
Contractor Payments and Project Closeout |
7/19/2011 |
7/16/2013 |
V-21 |
Interim and Final Payments to Architects, Engineers, and Other Providers of Professional Services |
7/16/2013 |
7/16/2013 |
V-23 |
Naming of College Facilities |
10/16/2007 |
7/16/2013 |
V-24 |
Use of College Facilities |
9/18/2018 |
7/16/2013 |
V-30 |
Safety, Health and Sanitation |
7/19/2011 |
7/16/2013 |
V-35 |
Animals on Campus |
1/15/2019 |
7/16/2013 |
V-40 |
Miami Dade College Art in Public Places Program |
9/29/2005 |
7/16/2013 |
V-50 |
Unmanned Aircraft Systems (Unmanned Aircraft and Model Aircraft) Operation |
3/22/2016 |
|
| |
CHAPTER VI
CONTRACTS AND PURCHASING |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
VI-1 |
Guidelines for Selection of Professional Services |
7/16/2013 |
7/16/2013 |
VI-2 |
Bidding for Commodities and Services |
7/16/2013 |
7/16/2013 |
VI-3A |
Minority Business Enterprises |
9/21/1999 |
7/16/2013 |
VI-4 |
Small Local Business Enterprise Initiative |
7/21/2009 |
7/16/2013 |
| VI-5 |
Local Business Preference |
11/20/2018 |
|
VI-6 |
Prequalification of Contractors |
7/19/2011 |
7/16/2013 |
VI-12 |
Bids and Awards of Contracts for Construction, Remodeling, Demolition or Maintenance of Educational Facilities |
7/19/2011 |
7/16/2013 |
VI-30 |
Contractual Agreements with Individuals or Organizations for Professional and Technical Services |
9/21/2017 |
7/16/2013 |
| |
CHAPTER VII
INSTRUCTIONAL RESOURCES - MEDIA, SYSTEMS, PROGRAMS AND EQUIPMENT |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
VII-1 |
Use of Computing Resources at Miami Dade College |
6/19/2007 |
7/16/2013 |
VII-5 |
Miami Dade College Information Security Plan |
6/19/2007 |
7/16/2013 |
| |
CHAPTER VIII
INSTRUCTIONAL AND CURRICULUM |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
VIII-2 |
Accreditation |
9/17/2013 |
7/16/2013 |
VIII-3 |
Objectives: Curriculum and Instruction |
7/16/2013 |
7/16/2013 |
VIII-4 |
Advisory Committees for Workforce Education |
7/16/2013 |
7/16/2013 |
VIII-5 |
Evaluation |
7/16/2013 |
7/16/2013 |
VIII-30 |
Placement Testing |
7/27/2016 |
7/16/2013 |
VIII-31 |
Grading Practices |
10/16/2018 |
7/16/2013 |
VIII-40 |
Intercollegiate Athletics |
9/21/1999 |
7/16/2013 |
VIII-60 |
Special Instructional Programs |
9/21/1999 |
7/16/2013 |
VIII-80 |
Graduation Requirements |
7/16/2013 |
7/16/2013 |
| |
CHAPTER IX
CAMPUS LIBRARIES AND SERVICES |
[Back to
Contents] |
| |
POLICY |
LAST BOARD
ACTION |
REVIEW
(Every
Odd Year) |
IX-1 |
College Learning Resources - Campuses |
7/16/2013 |
7/16/2013 |
IX-5 |
Learning Resources Privileges for Retired Miami Dade College Employees |
7/16/2013 |
7/16/2013 |
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